Executive Leadership Assistant

Position Summary:

We are seeking a highly capable Executive Leadership Assistant to support The Agency San Antonios #1 Power CoupleManaging Partner Miguel Herrera and Managing Director Roxanne Fernandeza nationally recognized luxury real estate team known for exceptional performance, discretion, and a meticulously curated brand.

This role is designed for a professional with 23 years of experience who has demonstrated competence in real estate transaction coordination, executive support, and marketing coordination. The ideal candidate combines someone who can manage complex client files, anticipate executive needs, and execute brand-forward marketing with a refined eye.

You will operate as a trusted right hand for the Agency San Antonio's leadership team, assisting with transaction management and brand execution while ensuring every client touchpoint and internal process reflects the teams elevated standards.

Core Responsibilities:

Transaction Management

Manage all aspects of the transaction lifecycle from executed contract through closing

Track and proactively manage all key dates, contingencies, and deliverables

Serve as liaison between clients, agents, title, lenders, inspectors, and vendors

Audit transaction files for completeness and compliance

Coordinate inspections, appraisals, walk-throughs, and closing logistics as requested by Herrera team

Prepare closing materials and client gifting aligned with Herrera team standards

Executive & Client Support

Serve as a polished first point of contact

Prepare high-quality client-facing materials (presentations, CMAs, listing decks)

Manage calendars and scheduling

Anticipate agent needs and manage shifting priorities

Deliver white-glove client service

Brand & Marketing Coordination

Coordinate photography, video, staging, and signage for Herrera team listings

Edit photo and video content with strong visual standards

Maintain media libraries and coordinate with Luxury Listings for SM content

Support email campaigns and digital marketing via Rechat platform

Assist with events and brand experiences as requested by the Herrera team

Systems, Data & Reporting

Maintain CRM accuracy and updates as required

Maintain organized digital files and records

Attend TASA meetings as required by the Herrera Team

(Mondays with Miguel, Power Hour, Manager Huddles, etc.)

Coordinate Herrera Team workflows with TASA Managers and VP of Operations

Provide Herrera Team data as needed by TASA leadership for reporting purposes

Qualifications

23 years transaction management experience

Proficiency in MLS, CRM, AI and marketing tools

Exceptional organization and communication skills

Ability to manage multiple priorities in a fast-paced environment

Skyslope experience a plus

Active Texas Real Estate License preferred

B.A. in Business, Finance, Marketing, or related field preferred

Available weekends as needed