Part-Time Front Desk Associate

Part-Time Front Desk Associate

Job Overview: The Part-Time Front Desk Associate will provide quality customer service and be a friendly, helpful, team member to our clients, vendors, and associates. This position will also have administration duties assisting department managers as directed.

Your Responsibilities:

• Must be able to sit for long periods of time at the front desk with a pleasant disposition to greet clients and guests cordially.
• Must be calm and able to handle many functions at one time.
• Must be able to hear and speak to receive telephone calls and interact with clients.
• Must answer incoming calls immediately and take clear messages.
• Must deliver messages timely, either verbally or in written form.
• Handle and distribute mail, packages, checks and other business documents.
• Works with new and current residents to obtain access fobs and vehicle gate remotes.
• Complete data entry into various company systems in support of business needs.
• Ensure all guests are signed in and accompanied by a resident.
• Preparation and set-up of in-house meeting rooms.
• May occasionally be required to close and lock the clubhouse at shift end.
• Must maintain a professional demeanor and not perpetuate rumors or innuendos that can affect the morale of the staff or the client.
• Must know the difference between information that can be shared with co-workers, vendors and clients, and confidential information that should only be addressed with General Manager.
• Work effectively with co-workers, clients, and others by listening to and objectively considering ideas and suggestions from others; keeping commitments; being willing to accept other tasks when requested, and respecting the diversity of our workplace in actions, words and deeds.
• Attend all company mandatory functions.
• Comply with company policies and procedures.
• Other reception/lifestyle duties as assigned.

Skills & Qualifications:

• Demonstrates excellent customer service skills.
• Is pleasant, courteous, and professional in demeanor including professional attire. Maintains composure and professional manner when working to resolve problems even when faced with angry or unreasonable individuals.
• Knows when to call for assistance and keeps lines of communication open with his/her team members and supervisor.
• Provides quality level of service to all customers timely, thorough, responsive and proactive interaction with various company associates to improve customer service to incoming clients.
• Represents the Company knowledgeably and credibly. Is positive and constructive in addressing problems. Actively promotes a positive image of the Company and its associates.
• Represents the Company as able to meet a broad range of customer needs. Quickly refers customers to associates within the Company, using the various company systems for up-to-date information
• Demonstrates problem-solving abilities.
• Takes ownership of problems until resolved and follows up to ensure customer satisfaction.
• Demonstrates an ability to Connect the Dots and is resourceful in their ability to resolve customer issues and requests.
• Ability to work under tight deadlines and consistently meet deadlines.
• Demonstrates organizational skills and time management abilities; ability to independently prioritize daily workload.
• Demonstrates excellent verbal and written communication skills
• Communicates clearly and effectively.
• Matches level of communication to the needs and sophistication of the listener.
• Listens effectively.
• Possesses sound technical skills.
• Must be proficient with computer programs needed for specific positions including Connect, Microsoft Outlook, Word and Excel.
• Must have minimum typing speed of 30 WPM.
• Develops and maintains solid working knowledge of procedures and policies relevant to the job.
• Continually works to expand job knowledge & skills.
• Maintains and demonstrates a positive attitude.
• Is optimistic in their approach with customers and able to remain focused on creating the best experience possible.
• Possesses the ability to remain resilient and positive even when customer interactions are not pleasant. Bounces back from difficult interactions.
• Addresses problems and issues constructively to find mutually acceptable and practical business solutions.
• Works effectively with co-workers, clients, vendors, and others by sharing ideas in a constructive and positive manner.
• Motivates others around them and increases the sense of optimism within the team through demeanor, actions, and communications.
• Strong ethical practices

Physical Requirements and Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard, distributing mail and packages.
• Must be able to hear to place and receive telephone calls as an essential function of the job.
• Must have good verbal and written skills in order to converse in a clear manner when answering incoming phone calls and be able to capture a message in written form and deliver to the appropriate co-workers.
• Must be mobile enough to move around the office to make copies, distribute mail, assist with setting up rooms for lifestyle events, etc.
• Must be able to lift 25lbs.

What We Offer:

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account