Office Manager

About the Opportunity Our client is a leading private investment firm seeking an experienced Office Manager to oversee the day‑to‑day operations of its Los Angeles headquarters. This highly visible role is ideal for a polished, proactive professional who enjoys creating an exceptional workplace experience and serving as the operational backbone of a collaborative, fast‑paced office. The Office Manager will take ownership of office operations, facilities coordination, workplace technology, and administrative support. This role requires someone who is self‑directed, resourceful, and capable of managing multiple priorities while maintaining a positive, service‑oriented attitude. The firm offers a collaborative culture, excellent work‑life balance, and the opportunity to join a stable organization that values professionalism, teamwork, and long‑term employee success. The Ideal Candidate The ideal candidate is a mature, high‑EQ professional who is confident, adaptable, and takes pride in creating a seamless office experience. They are proactive rather than reactive, communicate effectively with colleagues at all levels, and enjoy being the go‑to person who keeps the office running efficiently. No task is too big or too small, and they consistently approach challenges with a positive attitude and solution‑oriented mindset. Responsibilities Oversee the reception experience, ensuring employees, guests, and visitors are consistently welcomed in a professional and polished manner. Coordinate office access, visitor registration, parking validation, and security procedures, including opening and closing the office each day. Ensure incoming calls are answered and directed appropriately. Oversee the daily operations of the office, ensuring an organized, efficient, and well‑maintained workplace. Manage office repairs, maintenance requests, and workplace improvements. Manage office calendars, conference room scheduling, and meeting logistics. Coordinate incoming and outgoing mail, packages, and deliveries. Maintain office supplies, kitchen inventory, snacks, beverages, and workplace amenities. Coordinate weekly catered lunches and assist with company events and employee functions. Support the planning and execution of offsites, retreats, annual meetings, and board and investor events. Assist with travel arrangements and interview coordination for candidates and visitors. Manage vendor relationships, including office services, facilities, and building management. Negotiate pricing and service agreements with vendors where appropriate. Review and process office‑related invoices and expense reports. Track office operating expenses and assist with annual budgeting for workplace operations. Ensure vendors meet service expectations and contractual obligations. Serve as the primary point of contact for facilities requests and basic IT support, troubleshooting conference room technology, AV equipment, and coordinating with external IT vendors as needed. Assist with employee onboarding and offboarding, including office setup and equipment coordination. Manage office equipment inventory, including laptops, monitors, and peripherals. Support the team with special projects and provide administrative assistance to executives as needed. Identify opportunities to improve office processes and proactively resolve operational issues. Take ownership of creating an efficient, organized, and welcoming office environment. Qualifications Bachelor's degree required. 5-7 years of office management, workplace operations, or executive administrative experience. Experience within private equity, investment management, financial services, or another professional services environment is preferred. Strong proficiency with Microsoft Office Suite. Excellent organizational skills with the ability to manage multiple priorities simultaneously. Strong problem‑solving skills and the ability to work independently with minimal direction. Professional, polished, and highly service‑oriented. Exceptional communication and interpersonal skills with a collaborative, team‑first approach. High level of discretion and ability to handle confidential information. Comfortable wearing multiple hats in an entrepreneurial environment. Why You’ll Love This Opportunity Comprehensive benefits package and discretionary bonus. Collaborative, down‑to‑earth culture with excellent leadership. Stable organization with an entrepreneurial spirit. Opportunity to make a meaningful impact in a highly visible role. Long‑term career opportunity with a respected investment firm. Compensation $100,000-$130,000 base salary (flexible for the right candidate) Discretionary bonus #J-18808-Ljbffr