UNIT CLERK/SECRETARY/COORD

Program Secretary/Unit Clerk

Horizon Health Corporation is seeking a Program Secretary/Unit Clerk in Elk City, OK. The Program Secretary is responsible for the Behavioral Health Program's daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.

Responsibilities include answering the phone, responding to all requests for information; scheduling unit assessments, meetings, and appointments as appropriate; attending unit and hospital meetings as directed; greeting visitors, patients, and their families coming to the unit; identifying areas needing improvement and utilizing the facility performance improvement process; actively participating in department processes as requested; managing all CQI+ paperwork, submission, data entry, communication, and audits; collecting required documents for PAF/On-Board processing; ensuring that the most current form or version is utilized; liaising with the hospital in obtaining general hospital orientation scheduling; coordinating with supervisors and corporate HR during the pre/post-employment process; ensuring new hire forms are completed/received in a timely manner; coordinating receipt of I-9 forms to meet USCIS requirements; creating new hire/rehire personnel files, filing employee documents, and ensuring NSC HR has a copy of all appropriate documents for the employees' corporate personnel files; maintaining new hire packet documents and distributing as required; responding to all intake calls; recording information on intake form to pass on to the Clinical Access Coordinator; managing HBIPS data auditing and collection including monthly audits of patient charts and data entry into MHO database; ensuring the facility is safe and reporting deficiencies to the Program Director; aiding in the admission process by coordinating with business and admitting offices; striving to make productive use of time through careful coordination of assigned tasks, setting priorities, and reducing non-essential interruptions; promoting and developing positive, professional interaction with peers, senior management, and staff through effective written and verbal communication, listening, and feedback in times of organizational change; reviewing newly admitted patient accounts for eligibility and authorization daily; assisting in submission of reports and requests for documents from various regulatory agencies; preparing and disseminating monthly reports and completing required follow up on activities on behalf of the Director; preparing and submitting all operational tasks/documentation as required by the corporate offices; regularly collecting data to provide input and/or feedback to appropriate customers/suppliers; assisting the Program Director in maintaining the budget for the Behavioral Health Administration's cost center; managing all aspects of HBIPS data auditing and collection including monthly audit of patient charts and data entry into MHO database; maintaining schedule for filing court paperwork and hearings; working closely with court personnel to maintain good relationships; reviewing and evaluating all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient; classifying, sorting, and filing correspondence, records, and other documents; ordering all office supplies; overseeing all maintenance on office related equipment; facilitating special events as needed; and other duties as assigned.

Benefit highlights for full-time positions include competitive compensation, excellent medical, dental, vision, and prescription drug plan, 401(K) with company match and discounted stock plan, long and short-term disability, flexible spending accounts; healthcare savings account, life insurance, career development opportunities within the company, and tuition assistance.