Project Coordinator

Job Description

Job Description

The Project Coordinator provides administrative and operational support to business leaders and cross-functional teams. This role is responsible for coordinating day-to-day activities, managing financial and purchasing processes, supporting travel and meeting logistics, and ensuring timely completion of administrative tasks. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

• Create, track, and manage purchase requisitions and purchase orders.
• Prepare and process expense reports in accordance with company policies.
• Coordinate domestic and international travel arrangements, including airfare, lodging, transportation, and itineraries.
• Perform invoice reconciliation and support invoice processing to ensure timely and accurate payments.
• Schedule, coordinate, and support meetings, including managing calendars, preparing meeting materials, and documenting action items.
• Administer and reconcile purchase card transactions, ensuring compliance with company procedures.
• Create, update, and maintain contracts, agreements, and related documentation.
• Monitor and follow up on outstanding approvals, invoices, contracts, and project deliverables.
• Support project teams with administrative and operational activities as needed.
• Maintain accurate records, reports, and documentation.
• Serve as a point of contact for internal stakeholders and assist with ad hoc requests.

• 3-5 years of experience in a Project Coordinator, Administrative Coordinator, Executive Assistant, Program Coordinator, or similar business support role.
• Bachelor's degree preferred in Business Administration, Project Management, or a related field.

Join us in Northridge, CA, where you will be part of a dynamic team in a vibrant community. Enjoy the perfect balance of professional growth and a high quality of life in sunny California.

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.