Payroll Specialist

Payroll Specialist

Job Category: Finance Requisition Number: PAYRO002453

Under general supervision of the Payroll Manager, perform fiscal clerical work in connection with the calculation, examination, and reconciliation of fiscal records related to employee attendance and payroll.

Hourly Range: $25.8453 - $36.3669 per hour

Sign-On Bonus!

• $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing.
• $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name.
• This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses.

Generous benefits package and employee perks:

• To view our benefits package and employee perks, please click HERE.

Essential duties and responsibilities:

• Assist the Payroll Technician to complete Payroll processes accurately, and investigate discrepancies as needed in a timely manner.
• Responsible for processing of top salary range annual evaluations and, when applicable, merit increases.
• Responsible for auditing heavy number of timecards on an on-going basis and adhering to meeting payroll transmittal deadlines.
• Monitor Payroll ResQ system.
• Responsible for inputting and processing Leave of Absence timecards for employees on extended leave, e.g., medical, personal, workers' compensation, and other types of leave of absences.
• Responsible for tracking and monitoring benefit premiums for employees on an inactive status while out on extended leave.
• Assist as needed during Payroll Audits and CalPERS calculations.
• Prepare final checks when needed.
• Prepare check request and / or journal entries for monthly disbursement of voluntary and mandatory deductions i.e. Child Support, Garnishments, Flexible Spending, deferred comp contributions, etc. as needed.
• Participate in New Staff Orientation by preparing presentation materials using PowerPoint or Microsoft Word, as well as presenting the information to new staff on a weekly basis.
• Recommend new procedures based on own analysis of problem.
• Select, develop, or adapt most appropriate work procedures to perform duties, responsibilities, and directives.
• Maintain Payroll files and ensure they are up to date. Work with Facilities to remove old files from Payroll office and place in storage.
• Keep track of Payroll forms for overtime and addendums, and follow-up with the employee and their manager and or director when needed.
• Maintain good attendance and punctuality.
• Adhere to and always maintain strict confidentiality. Maintain confidentiality of items in safe and distribute as needed.
• Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Use office equipment appropriately and report the need for any repairs. Keep work area neat and orderly. Observe all safety rules and comply with IRC's Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency's IT systems as assigned, maintaining security and following agency's protocol and procedures, rules, and requirements.
• Attend training sessions as required.
• Comply with and ensure program compliance with agency's Personnel Policies and Procedures.
• Perform different or additional work as assigned.

Minimum position requirements:

• High school diploma or equivalent.
• 2 years experience in payroll processing.
• Knowledge of calculating minute by minute timecards.
• Knowledge of Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA) guidelines is preferred.
• Knowledge of office practices and procedures.
• Ability to reconcile differences within the record keeping system requiring an understanding of the relationships among accounting records and documents.
• Computer skills in Word, Excel, and Power Point.
• Ability to use ten key calculators proficiently.
• Must maintain an elevated level of confidentiality.
• Ability to follow oral and written direction.
• Ability to establish and maintain effective working relationships with others.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.