Accounts Payable Clerk POST NUMBER: 475041

We are seeking a detail-oriented Accounts Payable Clerk / Administrative Assistant to support day-to-day accounting and administrative operations in an onsite work environment. This role is ideal for someone who is organized, dependable, and comfortable working with invoices, vendors, and financial data. QuickBooks and Excel proficiency are required.

Key Responsibilities

• Process vendor invoices and enter accounts payable transactions accurately in QuickBooks
• Reconcile invoices, statements, and resolve discrepancies with vendors
• Prepare and assist with check runs, ACH payments, and payment documentation
• Maintain organized AP files and supporting documentation
• Perform basic account reconciliations and data validation
• Track invoices, payment status, and follow up on outstanding items
• Support general administrative tasks such as data entry, reporting, and record maintenance
• Assist with ad hoc accounting and office support tasks as needed

Required Qualifications

• 1 year of experience in accounts payable, accounting support, or administrative finance roles
• Hands-on experience with QuickBooks (required)
• Strong Excel skills (required) – working with spreadsheets, basic formulas, and data tracking
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to work independently in an onsite office setting

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.