Clinical Education Coordinator

Clinical Education Coordinator The Clinical Education Coordinator (CEC) is a mission‑critical administrative and operational support role that partners closely with the Director of Clinical Education (DCE) to ensure the effective execution of the PA program’s clinical year. While the DCE retains responsibility for academic oversight, curricular alignment, site development strategy, and clinical decision‑making, the CEC provides the essential administrative infrastructure that allows those responsibilities to be carried out efficiently, consistently, and in compliance with accreditation standards. This position manages the systems, processes, and administrative workflows that are essential to the delivery and oversight of the clinical phase of the program. It includes maintaining clinical education data systems, tracking student progression and compliance requirements, coordinating evaluation processes, and ensuring accurate, audit‑ready documentation for accreditation. These responsibilities require ongoing management of high‑volume, multi‑site data and communication across students, faculty, and clinical partners. Responsibilities Clinical Scheduling & Student Placement (Administrative Coordination) Provide administrative coordination of the clinical rotation schedule as determined by the DCE. Enter, update, and maintain student rotation assignments and schedules. Maintain master rotation calendars and tracking tools. Assist with resolving scheduling conflicts, site changes, and logistical issues in coordination with the DCE. Serve as the primary administrative point of contact for rotation logistics for students and clinical sites. eValue & Data Systems Management Build, maintain, and update clinical courses, rotations, and student assignments within eValue. Schedule evaluations and manage automated communications as directed by the DCE. Monitor completion of student and preceptor evaluations and follow up as needed. Generate routine and ad hoc reports to support student monitoring, program assessment, and accreditation documentation. Maintain clinical site data in the ARC‑PA Program Portal. Preceptor & Clinical Site Management (Administrative Support) Coordinate preceptor onboarding, credentialing, and re‑credentialing processes. Maintain accurate, audit‑ready records for preceptors and clinical sites. Track preceptor participation, site capacity, and required documentation. Support communication with clinical partners and elevate issues to the DCE as appropriate. Track affiliation agreement status and coordinate with appropriate institutional office to ensure agreements remain active and current. Compliance & Accreditation Support Track and monitor student compliance requirements across the clinical year. Maintain documentation and data required for ARC‑PA accreditation, program review, and continuous quality improvement. Support preparation of materials for accreditation reporting, site visits, and internal audits under the guidance of the DCE and Program Director. Student Support & Issue Management Provide frontline administrative support to clinical year students regarding schedules, requirements, and deadlines. Track and document issues that may impact student progression and elevate concerns to the DCE. Assist with professionalism documentation and record maintenance as directed. Note: The DCE and Program Director are responsible for academic, evaluative, and disciplinary decisions. Communication & Program Operations Draft and disseminate routine clinical‑year communications to students, faculty, and clinical sites. Maintain shared resources, tracking tools, and documentation to support continuity and transparency. Support clinical education meetings through agenda preparation, documentation, and follow‑up. Additional Responsibilities Support continuous improvement initiatives related to clinical education workflows and systems. Stay current with best practices in clinical education administration and accreditation expectations. Perform other duties as assigned in support of the PA program’s mission. Position Profile Oversees and implements University academic programming and policy approval process. Reviews and analyzes existing programs to ensure compliance with institutional, state, and federal policies and regulations. Administers and evaluates the effectiveness of program achievements. Coordinates curriculum development, faculty affairs, and accreditation processes. May oversee core program components, curricula and/or instruction. Provides professional expertise to the University community, serves as a resource and guide to others. Completes operational tasks essential for the daily functioning of the University and contributes to larger projects or initiatives that align with department or University goals. Minimum Qualifications Requires a Bachelor’s degree in a related field and 3–5 years of related professional experience, or equivalent education and experience. Preferred Qualifications Experience working within a PA program or other health professions program. Experience managing complex, multi‑site coordination or compliance‑related workflows. Knowledge of ARC‑PA accreditation standards. Experience supporting accreditation activities, site visits, or compliance reporting. Advanced proficiency in data reporting and process improvement. Pay Rate Pay is commensurate with experience and credentials and is accompanied by generous university benefits such as tuition for self and dependents, a comprehensive insurance package (health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, wellness programs, on‑site wellness facilities, and an employee assistance program. Additional information is available at . Pay Grade 15 – Pay Range $43,888.00–$62,459.00. FLSA Status: Exempt. Job Category: Administrative. Employment Type: Full‑time regular. Job Family: Academic & Program Management. Job Sub‑Family: Academic Administration. Job Level: IC2. Work Schedule: 12 months. Expected hours per week: 40. Expected duration: ongoing. Equal Opportunity Statement Ohio University is an equal‑access/equal‑opportunity employer. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other basis under the law. #J-18808-Ljbffr