PROCUREMENT ANALYST OPS - 1

Procurement Analyst OpsSalary: $25/hr - $30/hrThe Office of Quality and Innovation serves as the catalyst for ensuring high levels of performance across the state to support a strong workforce and positive outcomes for Florida families. The office seeks collaborative, action-focused, and transparent professionals dedicated to putting quality at the center of serving families. This is a highly responsible and professional position responsible in acting as a liaison between the Office of Quality and Innovation (OQI) Project Management Office (PMO) and suppliers to procure favorable contracts.This role will evaluate and analyze potential suppliers and use negotiation techniques when considering a procurement as well as serving in the capacity of a procurement advisor in assisting of the development and preparation solicitations for formal procurements. Additionally, this role supports the department by providing technical support, information, and guidance on procurement activities in the following manner:Oversees and enforces Purchase Order (PO) terms and conditions, implements necessary change orders and budget changes, reviews and approves invoices in accordance with purchase order statement of work.Manages assigned Purchase orders.Analyzes contract-specific issues relating to provider programmatic (deliverables and performance standards or measures) and expenditure rate, and reports analysis to management and assigned providers at least quarterly.Assist in the creation and review of procurement documents related to assigned projects.Act as contract manager for any subsequent contracts related to assigned projects or initiatives.Functions as team lead for assigned service team including scheduling and facilitating meetings, coordinating team efforts with other program staff to resolve service related issues, and participates in the procurement process by assisting with the development, evaluation and negotiation activities within the required time frames.Completes arrangements and prepares documents for negotiation purposes between the Department and provider staff, for assigned purchase orders, through to execution.Takes the lead in negotiating assigned purchase orders including, but not limited to, service tasks, task limits, contract limits, deliverables, number of service units, financial consequences, performance standards, method of payment, line item budgets, and unit rates as necessary and in the best interest of the Department.Communicates with assigned providers on a frequent basis and in a professional manner to resolve programmatic performance, expenditures, service delivery, data entry or any other assigned issue.Actively communicates and corresponds with internal and external stakeholders regarding purchase order confirmation, invoice processing and helps to solve any outstanding invoicing issues that the office may have.Prioritize, inspect, and/or assist with the work of other procurement staff within the department and serve as a technical advisor to department staff, and provides training and guidance for projects that require future procurements.Adhere to and ensure compliance with applicable state and federal laws, codes, rules and regulations and departmental procedures pertaining to purchasing activities.Receive and review purchase orders, purchase requisitions, quotations, and statements of work for large scale acquisitions.When applicable, the incumbent would also coordinate legal approval of contracts, negotiates, and analyzes vendor pricing and other terms to ensure cost reasonableness for supplies and services.Perform other related duties as assigned.Qualifications:At least three years of work experience in a professional office environment.At least three years of Procurement and or acquisitions experience with a State of Florida Government Agency.Contract Management experience with any State of Florida Government Agency.Experience working on procurements for a State of Florida Government Agency.A current Florida Certified Contract Manager Certification (FCCM). Attach a copy of the certificate to your application/candidate profile before submitting your application or provide upon request.Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.).Working knowledge and experience using Microsoft applications (i.e. Excel, Word, PowerPoint, etc.).Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit Tallahassee, FL, US, 32303