Events Coordinator

EventsCoordinator Location: Alexandria, VA(NSF Headquarters) Work Arrangement: On-Site Type: Full-Time Clearance: Public Trust Travel: Occasional travel may be required for national and international events Status: Contingent Upon Award Company Overview: Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors.We’retrusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies. Job Summary: We areseekinga highly motivated anddetail-oriented Event Coordinator to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA). The Event Coordinator willassistin the planning, coordination, and execution of high-profile events, conferences, exhibits, and outreach activities that support NSF’s stakeholder engagement and public affairs initiatives. This role requires strong organizational, logistical coordination, and communication skills to support the successful execution of multiple events and outreach activities. The Event Coordinator willassistwith eventlogistics, coordinate with vendors and venues, manage event materials and registration processes, and provide on-site support to ensure all logistical, technical, and operational requirements are executed smoothly. Responsibilities and Duties: Support OLPA outreach initiatives byassistingwith event planning, coordination,logisticsmanagement, and documentation activities for conferences, meetings, exhibits, and stakeholder engagement events. Assistin developing andmaintainingevent schedules,logisticsplans, event checklists, and run-of-show materials to support the planning and execution of internal and external events. Coordinate venue requirements, event technology, signage, invitations, registration systems, and event materials to ensure alignment with eventobjectivesand stakeholder expectations. Track eventlogistics, inventory requirements, shipping activities, and vendor coordination to ensuretimelydelivery of materials and successful event execution. Support implementation of event plans for conferences, trade shows, expos, and outreach initiatives, including assisting with event setup, on-site coordination, and breakdown activities. Assistwithmaintainingevent planning documentation, operational procedures, exhibit management processes, andoutreachresource inventories. Support coordination of speakers, moderators, attendees, and external partners, including managing RSVP lists, registration systems, and event communications. Collaborate with communications staff, outreach teams, digital media staff, vendors, and external stakeholders to support successful event delivery. Provide on-site event support to ensure smooth event operations, including coordinatinglogisticswith venue staff and vendors. Ensure event materials and activitiescomply withapplicable Federal communication requirements, including Section508 accessibility standards, NSF branding requirements, and federal event management guidelines. These duties directly support OLPA’s mission to engage stakeholders, communicate NSF priorities, and deliver high-quality outreach events and public engagement activities. Qualifications and Skills: Minimum education: Bachelor’s degree or higher in Event Management, Communications, Public Relations, Marketing, Business Administration, ora relatedfield. In lieu of a degree, a minimum of three (3) years of relevant experience supporting event coordination, outreach activities, or program support may be considered. Minimum experience: Five (5) years of professional experience supporting conferences, trade shows, exhibits, or large-scale events, preferably supporting federal agencies, scientific organizations, or public-facing programs. Demonstrated ability to coordinate and support multiple events simultaneously, including venue coordination,logisticsplanning, vendor coordination, and exhibit support. Strong written and verbal communication skills, including the ability to prepare event checklists,logisticsdocumentation, event reports, and meeting summaries. Experience supporting eventlogisticsand shipping coordination, including direct-to-site shipping, warehouse coordination, equipmentmanagement, andtracking of event materials and outreach inventory. Proficiencywith Microsoft Office 365 applications, including Excel, Word, PowerPoint, Teams, and SharePoint for planning, reporting, and coordination activities. Experience using event coordination tools and project tracking systems to support planning timelines,logisticstracking, and deliverable management. Experience coordinating with trade exposition companies, vendors, and venue staff to support exhibit setup, eventlogistics, and booth operations. Ability to collaborate with multidisciplinary teams, including communications staff, outreach teams, vendors, and government stakeholders. Preferred: Experience with Adobe Creative Cloud applications, event registration platforms, and knowledge of federal accessibility requirements such as Section508 compliance and federal communication standards. Benefits and Perks: Medical, Vision, and Dental Plans Paid Holiday and Personal Time Off 401K plan Short-term disability, Long-term, and Life Insurance Education and Training Assistance Program Incentive Plans and Referral Bonuses Employee Assistance Programs Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law #J-18808-Ljbffr