Airport Procurement Officer

Airport Procurement Officer Civil Service Job Description Under administrative direction, responsible for the procurement process, acquisition of goods, services, equipment, and supplies. Evaluates and analyzes bids and proposals, write and/or review purchase specifications, advertise bids, provides technical guidance on procurement matters to departments and stakeholders. The position ensures compliance with applicable municipal, state, and federal procurement regulations, as well as organizational policies and procedures. Exercise sound judgment and maintain impartiality in procurement processes. Typical Tasks Prepares Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Quotations (RFQs), and other procurement documents. Reviews requisitions for completeness, accuracy, and compliance. Analyzes bids, proposals, and quotations to determine responsiveness, responsibility, and best value. Drafts and reviews contracts, amendments, and other procurement‑related agreements. Conducts market research, price/cost analysis, and benchmarking to support procurement decisions. Advises departments on procurement procedures, requirements, and compliance matters. Maintains detailed procurement records and prepares reports for auditing and compliance purposes; provides other updates and reports as required. Monitors contractor and vendor performance to ensure delivery of goods and services in accordance with contractual obligations. Performs other job‑related duties as required. Bachelor’s degree in Business Administration, Public Administration, Marketing Finance, or related field. Substitution: any equivalent combination of education, training, and experience may be considered for each year of education lacking. Two years of full‑time paid purchasing, procurement, and/or program administration required. Certification as a Certified Professional Public Buyer (CPPB), Certified Purchasing Professional (CPP), or Certified Professional in Supply Management (CPSM) desirable. On‑line procurement experience is preferred. Proficiency in procurement systems, databases, and standard office software. Excellent organizational, written and verbal communication skills are required. Ability to establish and maintain effective working relationships with vendors, contractors, and internal team members. Must be able to lift a minimum of thirty (30) pounds. Valid State of Ohio Driver's License required. Additional Requirements NIMS and ICs certifications for General Employee tier and any assigned working groups must be completed within six months of employment and complete additional or refresher training as required. Must have a demonstrated ability to work in a diverse and inclusive environment that fosters non‑discrimination. Strong math, analytical, organizational, and communication skills are essential. Must be a detail‑oriented, organized, team player, possessing negotiation skills and the ability prioritize multiple responsibilities and work independently as needed. Must have an understanding of business operations and processes. Possess strong interpersonal skills, ability to work with a diverse number of people, such as executives, managers, suppliers, vendors, and various City of Cleveland representatives. Must be computer proficient in the Microsoft Office Suite, especially MS Excel and MS PowerPoint. Must successfully complete a Transportation Security Administration (TSA) 10‑year fingerprint‑based Criminal History Records Check and employment background check and Security Threat Assessment. Must be able to pass a pre‑employment physical and drug test. Duties & Responsibilities Under administrative direction, assists in the oversight, management and optimization of the use/value of revenue generating properties owned and operated by the Department of Port Control. Responsible for all departmental procurements from processing purchase requisitions, travel requests, developing specifications for requirement, standard purchase, State, Public Improvement, and Professional Service contracts. Responsible for tracking all procurements through the City of Cleveland, Purchasing and Supplies process and communicates updates to the end users, until the product of service agreement is received. Provides end‑user training on procurement matters relevant to the processes for Purchase Requisitions, Requests for Proposals (RFP), Request for Qualifications (RFQ), Standard Purchase, Public Improvement, and Professional Service Contracts, Master Agreements, as well as Direct Award Contracts. Plans, organizes and coordinates the bid solicitation process, including drafting and issuing RFQs and RFPs, conducting pre‑bid/pre‑qualification meetings, and developing bid evaluation criteria. Works with end users to finalize agreement terms and conditions and processes documents with Purchasing and Supplies to issue an agreement. Maintains current knowledge of all relevant federal, state and local purchasing regulations and applies the appropriate procurement methods to every purchase made by the Department. Serves as the Procurement point of contact for all procurements during the bidding process. Presents requirements, field questions and issues responses via addenda to all prospective bidders. Processes decertification requests. Promotes and ensures compliance with occupational health and safety management policies, procedures, and programs to minimize employee accidents and to promote a safe work environment. Assist in the coordination and processing of procurement activities, including purchase requisitions, contracts and vendor communications. Support the development and preparation of solicitation documents such as Requests for Proposals (RFPs) and Requests for Qualifications (RFQs). Learn and apply federal, state, and local procurement regulations under the guidance of senior procurement staff. Assist with tracking procurement activities and providing status updates to internal stakeholders. Participate in training related to procurement systems, compliance standards, and public purchasing best practices. Support vendor outreach and communication efforts during the procurement process. Collaborate with internal departments to understand procurement needs and assist in developing appropriate purchasing solutions. Performs other related duties as required. The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do. #J-18808-Ljbffr City of Cleveland