Purchasing Specialist

Purchasing Specialist

Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Knowledge of procedures for purchasing and invoicing supplies and equipment Ability to work with numbers in an accurate and rapid manner Ability to analyze and organize a complex filing system of bid-related documentation Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Effective organizational, communication, and interpersonal skills
• Experience: 3 years clerical and accounting experience preferred

Major Responsibilities and Duties:

• Purchasing: Process bids and purchase orders as directed and in accordance with established procedures. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed. Detects and resolves problems with incorrect orders, invoices, and shipments.
• Clerical: Prepare and maintain vendor databases and bidder lists. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer. Compile, maintain, and file all reports, and other documents as required.
• Other: Follow district safety protocols and emergency procedures. Other duties as assigned.

Supervisory Responsibilities: None.

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress