Procurement Services Supervisor

Job Description

Job Description

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The Department of Economic Security, Office of Procurement is seeking an experienced and highly motivated individual to join our team as a Procurement Supervisor. This role performs complex work and directs the full procurement lifecycle and contract management for the department, requiring independent and strategic judgment to direct end-to-end acquisitions for physical commodities and operational services.

Job Duties:

• Team Leadership & Mentorship: Serve as a working supervisor and active mentor, fostering a collaborative, high-performance team environment while coaching staff on continuous process improvement.
• Strategic Sourcing & Compliance: Provide expert guidance to procurement and program staff on complex sourcing methods, including RFPs, IFBs, RFQs, sole-source, emergency procurements, and other authorized exemptions.
• Bid & Contract Oversight: Review and oversee the full evaluation cycle of vendor offers, leading negotiations, evaluating Best and Final Offers (BAFOs), and driving final award recommendations.
• Policy Implementation: Support the Procurement Manager in developing and implementing departmental strategies, procedures, guides, and strategic plans to optimize agency-wide procurement operations.
• Transaction Approvals & Documentation: Review and approve purchase orders, prepare intricate contract documents, and submit exemption requests for final managerial approval.

Knowledge, Skills, Abilities:

• Knowledge of: Public Contracting & Acquisition: Advanced principles of public sector procurement, contract administration, and full-cycle acquisition.
• Regulatory Compliance: Comprehensive understanding of the Arizona Procurement Code and relevant state/local procurement rules.
• Complex Commodities: Sourcing and managing highly technical goods and specialized services within the organization's scope of responsibility.

Skills in:

• Team Leadership: Hands-on supervision, mentoring, and directing the daily operations of a small, dedicated team.
• Project Management: Effectively balancing, prioritizing, and organizing multiple high-impact projects in a fast-paced environment.
• Communication: Exceptional time management coupled with clear interpersonal, written, and oral communication.

Ability to:

• Think Analytically: Perform high-level analytical work, dissect complex data, and forecast procurement needs.
• Problem-Solve: Diagnose complex operational bottlenecks and implement viable, cost-effective solutions.
• Build Relationships: Establish and maintain strong, collaborative partnerships with internal stakeholders and external vendors.

Selective Preferences:

• Significant experience equivalent to at least two years as Senior Procurement Specialist or similar function.
• Bachelor's degree in Business, Procurement/Purchasing, or related field.
  Professional certification, such as CPPO, CPPB, CPM or CPSM from a professional purchasing organization.
• Other combinations of relevant experience, education, and training may be considered.

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