Administrative Assistant I - Testing

Position summary:

Work under minimum supervision to ensure the efficient operation of the Testing Center office and provide clerical services. Handle confidential information and engage in frequent contact with a diverse student population.

Position responsibilities: ​​​​

• The Administrative Assistant will assist with the proctoring of most standardized exams on the Longview campus

• This position will be responsible for answering phones, entering student test scores into the database, and scheduling testing appointments

• Additional responsibilities include the dissemination of testing information to students, faculty, staff and potential students; assisting with other office duties as necessary.

• Read and respond to all College email communications in a timely manner

• Prepare and manage correspondence, reports, and documents as required.

• Coordinate and manage office supplies and resources.

• Greet and assist students, faculty, and staff

• Respond to inquiries via phone, email, and in-person, providing accurate information or directing them to the appropriate resources.

• Handle sensitive and confidential information with discretion.

• Communicate effectively with faculty, staff, students, and other college departments.

• Enter purchase requisitions

• Other duties as assigned

Minimum Position Requirements:

• A minimum of a high school diploma or equivalent required; associate degree or higher preferred

• Must have excellent organizational skills, keen attention to detail and possess the ability to work in a cordial, professional manner with diverse population groups with the necessary sensitivity to insure student’s privacy as well as test security.

• Should have knowledge and have previous experience with computers and data entry

• Good verbal communication skills and be able to work with minimal supervision.

• High level of accuracy and attention to detail.

• Strong interpersonal skills and the ability to interact with a diverse population.

Supervisory Responsibilities:

• 0 Full-Time Direct Reports 0 Part-Time Direct Reports

Physical Demands and Work Environment:

• Work is normally performed in a typical interior/office work environment.

• Standard office equipment including personal computer and peripherals

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

• Work with frequent interruptions; maintain emotional control under stress

• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.

• No or very limited exposure to physical risk.

Safety:

• Provide resources for safe operation of units. Create and support workplace safety.

Benefits and Perks:

• 36-hour work week for a healthy work life balance as well generous paid leave time.

• Health, life, and income protection insurance are provided.

• An excellent retirement program through the Teacher Retirement System.

• Full Time employees have free use of the college’s recreational/fitness facilities.

• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.

• Tuition scholarships are for the employee and dependents. 

• Compensation for this 12-month position is $31,378.

Disclaimer:

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College does not participate in the federal Social Security program. 

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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All positions are considered security-sensitive and subject to a background check pre-employment.

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