Executive Legal Secretary - Litigation

Job Description

Job Description

A well-established law firm is seeking an experienced Executive Litigation Legal Secretary to provide high-level administrative and litigation support to a team of attorneys. This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment and enjoys managing complex workflows while serving as a trusted resource for attorneys and clients.

Key Responsibilities:

• Draft, revise, and finalize a wide variety of litigation documents, including pleadings, motions, discovery requests, correspondence, and court filings.
• Manage electronic filings in both state and federal courts while ensuring compliance with applicable court rules and deadlines.
• Maintain attorney calendars, track critical case dates, and coordinate scheduling for hearings, depositions, meetings, and client conferences.
• Organize case files and documents within the firm's document management system, ensuring accuracy and accessibility.
• Assist with trial preparation, including compiling exhibits, preparing binders, coordinating logistics, and managing supporting documentation.
• Support billing activities through time entry review, billing memo preparation, and attorney follow-up.
• Coordinate travel arrangements, expense reporting, membership renewals, bar admissions, and continuing legal education requirements.
• Serve as a professional point of contact for clients, courts, and outside counsel while maintaining strict confidentiality.
• Proofread and format legal documents to ensure consistency, accuracy, and adherence to firm standards.
• Conduct online research and assist attorneys with special projects and administrative initiatives as needed.

Qualifications:

• Minimum of 7 years of litigation legal secretary experience required.
• Prior experience supporting attorneys in a mid-sized or large law firm environment strongly preferred.
• Extensive knowledge of state and federal court procedures, including electronic filing systems.
• Advanced proficiency in Microsoft Office Suite, including Word formatting features such as styles, tables of contents, redlining, cross-referencing, and document comparison tools.
• Experience with legal document management, timekeeping, billing, and expense management software.
• Strong organizational skills with the ability to prioritize competing deadlines and manage multiple assignments simultaneously.
• Exceptional attention to detail, communication skills, and commitment to delivering outstanding client service.
• Ability to work independently while collaborating effectively within a team-oriented environment.

Why Consider This Opportunity?

This position offers the opportunity to work alongside accomplished litigation attorneys on sophisticated matters while playing an integral role in the success of the practice. The firm offers a collaborative culture, long-term career stability, and the chance to contribute at a high level within a respected legal environment.

Compensation:

• $85,000-$90,000 (general range, based on experience)

Solid Rock is an Equal Opportunity Employer.

We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable laws.