Administration Support Assistant

Administration Support Assistant

Worksite: USA-KY Paris

Work Schedule (Shift/Work Hours): 7:30/8:00am start time, M-F

Role Overview: 100% onsite, temp-to-hire administrative position supporting a manufacturing/industrial site. This is a high-visibility, people-facing role not a heads-down administrative job. Personality, executive presence, communication skills, and discretion are central to success.

Work Split: ~50% Administrative Support: scheduling meetings, coordinating team lunches and events, greeting executives and site visitors, meeting coordination, and general site administration. ~50% Employee Engagement/Culture: partnering closely with HR and the Engagement Committee, welcoming leaders to the site, coordinating PPE and readiness for visitors, and supporting engagement and company culture initiatives.

Key Responsibilities: Support internal company communications and announcements. Make announcements during Town Halls; confident public speaking required. Take meeting minutes. Handle confidential/sensitive information with discretion and professionalism. Process POs and perform general administrative tasks.

Must-Have Qualifications: Strong communication skills and executive presence; comfortable speaking in front of groups. Demonstrated discretion and professionalism with sensitive information. Strong organizational skills. Ability to interact comfortably with employees, leadership, HR, and external stakeholders. Proficiency in Microsoft Office.

Job Description: The Opportunity: The Administrative Support Assistant performs a range of complex administrative and operational support activities requiring interpretation of established guidelines and the ability to make judgments where standard procedures may not fully apply. Supports a broad scope of business processes within a manufacturing environment to ensure effective operations and drive efficiency. This role partners with cross-functional teams and external stakeholders to coordinate activities, manage information flow, and support site-level priorities. Responsibilities may include research, reporting, and preparation of presentations. Work may involve handling sensitive and confidential information and providing support to senior leaders.

Skills/Experience: Perform advanced administrative support activities requiring independent judgment, prioritization, and adaptation of standard procedures. Coordinate cross-functional activities and communications with internal teams and external vendors to support site operations. Conduct research, compile data, and prepare reports, dashboards, presentations, and other business materials. Support financial and operational processes such as expense tracking, cost allocation, and documentation management. Partner with Facilities/Maintenance and external vendors to coordinate building-related projects, repairs, and site updates. Track and support completion of site KPIs, ensuring accuracy and timeliness of reporting. Manage office operations, including meeting coordination, calendar management, and workspace logistics. Plan and execute site events, meetings, and trainings, including communication and logistical coordination. Oversee mailroom operations, including incoming and outgoing shipments and distribution. Maintain document control systems (electronic and physical) in compliance with company policies and regulatory requirements. Provide support for HR and Talent Acquisition processes, including interview coordination and onboarding logistics. Coordinate with IT for onboarding needs, including equipment setup, access, and workspace readiness. Communicate effectively with stakeholders at multiple levels to exchange information, ensure alignment, and drive engagement. Handle confidential information with a high degree of professionalism and discretion.