Settlement Accountant

Settlement Accountant

Join our team to help create and develop the future of live entertainment and sports in Orange County!

Mission: To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions.

Vision: We will be the social and entertainment center of Orange County a place where the cultural kaleidoscope of the region converges and connects. Our vibrant, rich collection of experiences will celebrate the diversity of our community.

Values: Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold

The annual base salary range for this position in California is $70,000 to $90,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

The Settlement Accountant is responsible for managing the financial aspects of ticketed events and non-ticketed events, including Ducks games, concerts and special events, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation. This role works cross-functionally with operations, talent buyers, production teams, and finance to ensure accurate and timely settlement of events. This role will play a key role in maximizing event profitability and supporting financial planning with clean, real-time data.

This position requires consistent evening and weekend availability, as most concerts and live events must be settled on-site with artists and promoters immediately following the show. As additional venues and programs come online and event volume grows, the role will support activity occurring several nights per week.

Responsibilities

Event Settlement & Flash Reporting

• Responsible for preparing pre-settlement estimates prior to each event (including programming and special events)
• Responsible for event settlements the night of each event or within timelines, working with systems, operations and production to gather all revenue and expense details in real time during all events
• Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter
• Initiate and prepare wire transfers to artists, promoters, or other settlement parties in accordance with contract terms
• Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations
• Record and reconcile revenue streams including ticketing, rent, F&B, merchandise, sponsorship, and other ancillary income
• Capture and track any discrepancies or deviations from budget, and flag issues for follow-up

Pre-Event Budgeting & Forecasting

• Collaborate with operations and booking teams to build detailed pre-event budgets
• Maintain budget templates for various event types and ensure alignment with assumptions used in the annual budget process
• Support the rolling forecast process with updated event P&Ls

Variance Analysis & Profitability Review

• Compare post-show/event actuals to pre-show/event budgets and annual budgets
• Provide event contribution margin analysis and identify cost-saving or revenue-generating opportunities
• Analyze historical data to inform pricing, budgeting, and vendor negotiations

Month-End Close Support

• Reconcile event-related accounts to the general ledger
• Ensure all journal entries related to event settlements, accruals, and reclasses are accurately prepared and posted
• Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships
• Assist with reconciling ticketing reports to system entries and bank deposits
• Prepare supporting schedules and documentation for monthly close review and audit support

Reporting & Stakeholder Communication

• Build and maintain dashboards or trackers for event financial performance by venue or category including flash reports and actual to budget reports
• Present clear financial summaries to operations and executive leadership as needed
• Support ad hoc reporting and analysis requests related to events, bookings, and profitability

Qualifications

• 2-3 years in a general accounting function
• Proficient in financial systems (D365 FO preferred)
• Proficient in Excel
• Sports and entertainment experience preferred
• Meticulous and detail-oriented
• Excellent communication and written skills
• Able to work flexible hours, including evenings and weekends as needed

Knowledge, Skills, and Experience

Education - Bachelor's Degree

Experience Required 2+

This position is on-site.

Company: OC Sports & Entertainment, LLC

Our Commitment: We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws. We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Thanks for your interest in becoming part of OCVIBE!

OC Sports & Entertainment