Accounts Payable Specialist

Job Description

Job Description

About Capital Waste Services

At Capital Waste Services (CWS) , we are committed to delivering reliable, customer-focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive.

Position Summary

Capital Waste Services is seeking a detail-oriented and dependable Accounts Payable Specialist to support the organization's financial operations by ensuring vendor invoices are processed accurately and payments are made timely. This position plays a critical role in maintaining strong vendor relationships, supporting internal departments, and contributing to the overall efficiency of the accounting function.

The ideal candidate is a strong team player, organized, proactive, and able to balance accuracy with efficiency while working in a collaborative, fast-paced environment. This role requires strong communication skills, sound judgment, and a willingness to engage with others to ensure successful outcomes.

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices for payment
• Match invoices to purchase orders and supporting documentation
• Maintain vendor records and ensure required documentation is complete and up to date
• Reconcile vendor statements and resolve discrepancies promptly
• Communicate with vendors regarding payment status, invoice questions, and account issues
• Assist with month-end closing activities, including account reconciliations and accruals
• Support the preparation of reports related to accounts payable and cash disbursements
• Work closely with Operations, Purchasing, Fleet, Human Resources, and other departments to obtain information and resolve payment-related questions
• Monitor workflow to identify opportunities for increased efficiency and accuracy
• Maintain organized records and documentation in accordance with company policies
• Protect confidential financial information and exercise discretion when handling sensitive data
• Assist with audits and provide supporting documentation as requested
• Perform additional accounting and administrative duties as assigned

Qualifications

Required

• High school diploma or equivalent
• Exceptional attention to detail and strong organizational skills
• Minimum of 1 full year of accounts payable, bookkeeping, accounting, or related experience
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office, particularly Excel
• Effective written and verbal communication skills

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Experience with high-volume invoice processing.
• Experience in the waste, transportation, logistics, construction, or service industries.
• Experience using accounting or ERP systems

Knowledge, Skills, and Abilities

• Ability to communicate effectively and work with the team as one unit
• Ability to develop productive working relationships with vendors and internal team members and management
• Strong analytical and problem-solving skills
• Ability to navigate situations where information may be incomplete and determine appropriate next steps
• Comfortable working across departments to gather information and resolve issues
• Demonstrated adaptability in a changing business environment
• Commitment to continuous improvement and professional growth
• Ability to receive feedback, implement changes, and refine processes
• Strong sense of ownership, accountability, and follow-through
• Ability to work independently while contributing to broader departmental objectives

Physical Requirements

• Prolonged periods of sitting and working on a computer
• Ability to occasionally lift up to 15 pounds
• This is a 100% in-office role

Why Join Capital Waste Services?

At Capital Waste Services, we value accountability, collaboration, and continuous improvement. We seek individuals who take pride in their work, communicate effectively, contribute ideas, and help create efficient processes that support the success of the entire organization