Finance Grants Manager

Job Description

Job Description

POSITION SUMMARY:

The Finance Grants Manager (FGM) is an on-site role, responsible for overseeing the full lifecycle of government and private grants, ensuring financial compliance, accurate budgeting, and timely reporting from award through closeout. This role tracks federal fund spending and partners closely with the Finance team to ensure that all federal grant expenditures are recorded correctly in the general ledger. The FGM works across departments to develop grant budgets, provide key financial inputs for grant proposals, and jointly monitor spending to support full and timely use of awarded funds.

The position manages a six to eight million dollar portfolio of government and private foundation grants, representing roughly forty percent of the agency’s annual revenue. The FGM also serves as the Finance team’s main point of contact for internal and external partners.

This opportunity is ideal for someone who values collaboration, works well in a team environment, is detail oriented and organized, and is excited to contribute to a respected Bay Area nonprofit that delivers critical services to the community.

QUALIFICATIONS REQUIRED:

• Professional-level experience in grant accounting, compliance, and budget management.
• Proficiency in financial software, grant management software, and advanced Microsoft Excel (e.g., pivot tables, formulas).
• Records management.
• Must have the ability to multitask, manage time effectively and meet critical deadlines.
• Excellent written and verbal communication skills. Strong interpersonal skills to communicate complex financial information to staff and stakeholders.
• Outstanding problem-solving and organizational abilities.

QUALIFICATIONS DESIRED:

• Bachelor’s degree in accounting, finance, business administration, or related field.
• Familiarity with nonprofit accounting, Uniform Guidance (2 CFR 200), and federal/private funding regulations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Acts as primary grants management contact for internal and external partners.
• Creates, reviews, and manages grant budgets, ensuring compliance with funder terms, regulations, and approved proposals.
• Responsible for preparing and submitting grant contract budget revisions.
• Tracks grant spending, monitors budgets, and ensures expenses are allowable, allocable, and reasonable per 2 CFR Part 200 or funder requirements.
• Prepares financial reports and expense trackers for submission to government and private funders (close-out reports).
• Reviews and approves grant invoices before being submitted by AR & Revenue Accountant.
• Maintains detailed financial records and prepares documentation for annual audits, including the Schedule of Expenditures of Federal Awards (SEFA).
• Works closely with other Finance team members to ensure grant expenditures are being recorded appropriately at the grant level.
• Maintains contract and grant files and keeps them organized.
• Periodically reviews and updates standard operating procedures for grants management.
• Works with Program staff, Development teams, and Leadership to ensure alignment on grant deliverables and compliance.
• Other duties as assigned.

POH COMPETENCIES/SUCCESS FACTORS:

• Understanding of GAAP, cost allocation, and grant compliance regulations.
• A Team player: Demonstrates cooperative spirit, respects professional boundaries and is successful at sharing responsibilities with others
• Self-Led: Knows and completes responsibilities in assigned timelines, asks for clarifications when needed
• Sensitive to the circumstances and needs of the critically ill and seniors, as well as people with mental health and substance abuse issues
• Knowledgeable: Understands facets of job, keeps job knowledge current
• Well Organized: Information organized and accessible, maintains efficient work space, manages time well
• Technical Savvy: Skilled with computers, proficient with function appropriate technology, learns quickly, uses technology to enhance job performance with the interest and ability to learn new technology
• Motivated: Looks for opportunities to increase knowledge, works to increase responsibility, strives to achieve personal goals
• Detail Oriented: Meticulous and thorough when entering, reviewing and providing information
• Open-Minded Collaborator: Understands that worthy goals are achieved through patience and perseverance focusing on the vision rather than the challenges along the way
• Customer oriented: Works well with all customers (internal staff and external contacts), promotes a positive image of the agency and works diligently to resolve customer issues
• Poised: able to maintain a calm, positive and constructive attitude during interactions with diverse populations, sometimes in challenging situations
• Ethical: Honest, accountable, maintains confidentiality
• Decisive: Thoughtful when considering options, seeks input from others, makes difficult decisions when necessary
• Knowledgeable: Understands facets of job, keeps job knowledge current
• Well Organized: Information organized and accessible, maintains efficient work space, manages time well
• A Strong Communicator: excellent verbal and written communication skills
• Technical Savvy: Skilled with computers, proficient with function appropriate technology, learns quickly, uses technology to enhance job performance with the interest and ability to learn new technology
• Leadership I: Completes all assigned tasks in a timely manner and is able to identify projects or work needed for future completion. Anticipates needs before they are assigned. Recognizes themselves as a departmental or function representative
• Takes Initiative: Takes action, seeks new opportunities, strives to see projects to completion
• Problem Solver: Strong analytical skills and able to creatively address and solve problems
• Project Manager: Monitors status of projects, understands project details, holds project owners accountable, delivers clear and accurate feedback
• Detail Oriented: Meticulous and thorough when entering, reviewing and providing information

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing duties of job, incumbent is occasionally required to stand; walk; sit for long period of times; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear.

Employee must occasionally lift and/or move up to 40 pounds unassisted. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Work environment: The noise level in the work environment varies from quiet to loud. The temperature in the work environment will range from cold to warm