HOA Community Manager

Job Description

Job Description

HOA Community Manager Wanted

Do You Love Variety? Do You Love People? Do You Thrive When No Two Days Are Ever the Same?

Then this may be the perfect opportunity for you!

Legacy Condominiums at Gulfport , a premier waterfront condominium community on the Mississippi Gulf Coast, is seeking an energetic, organized, and people-focused Community Manager to oversee the daily operations of our vibrant homeowners association.

This is not a desk job where every day looks the same. One morning you may be working on the annual budget, by lunch coordinating a maintenance project, and by afternoon helping residents, meeting with contractors, or preparing for a Board meeting.

If you enjoy solving problems, building relationships, staying organized, and helping a community thrive, we'd love to hear from you.

What You'll Be Doing

Community Operations

• Oversee the day-to-day operations and staff of a large condominium association, ensuring efficient operations, excellent resident service, and effective management of Association resources.
• Serve as the primary point of contact for owners, residents, vendors, and contractors.
• Along with the Maintenance Supervisor, coordinate maintenance, repairs, inspections, and capital improvement projects.
• Help ensure compliance with Association governing documents and policies.
• Respond professionally and courteously to owner inquiries and concerns.

Financial Administration

• Assist with budget preparation and financial reporting.
• Process invoices and monitor expenditures.
• Work closely with the Board and accounting professionals.
• Maintain financial records and supporting documentation.
• Prepare reports and provide financial information for Board review.

Organization & Communication

• Manage multiple priorities and deadlines.
• Coordinate Board meetings and maintain records.
• Prepare correspondence, notices, and community communications.
• Maintain electronic and paper records.
• Work with committees, vendors, and community volunteers.

Staff Leadership & Supervision

• Supervise, support, and coordinate the activities of Association employees.
• Foster a positive, professional, and service-oriented work environment.
• Assist with employee scheduling, workload prioritization, and performance management.
• Conduct regular staff meetings and communicate Association priorities and expectations.
• Work with the Board regarding personnel matters, hiring recommendations, disciplinary actions, and employee development.
• Ensure staff compliance with Association policies, procedures, and safety requirements.
• Promote teamwork, accountability, and exceptional service to residents and owners.

Vendor & Project Management

• Obtain bids and proposals.
• Along with the Maintenance Supervisor, coordinate contractor activities.
• Monitor project timelines and completion.
• Build positive relationships with service providers and business partners.

What We're Looking For

You Might Be a Great Fit If You:

✅ Enjoy working with people and providing excellent customer service.

✅ Are highly organized and detail-oriented.

✅ Can manage multiple projects at the same time without losing your sense of humor.

✅ Are comfortable making decisions and solving problems independently.

✅ Communicate professionally both verbally and in writing.

✅ Can balance diplomacy, patience, and firmness when needed.

✅ Enjoy working in a team environment while taking ownership of your responsibilities.

Helpful Skills & Experience

Preferred Qualifications

• Experience in HOA, condominium, property management, hospitality, office management, nonprofit management, or a related field.
• Knowledge of bookkeeping and financial reporting.
• QuickBooks experience is a plus.
• Experience with budgets, invoices, and account reconciliation.
• Strong computer skills including Microsoft Office and cloud-based software platforms.
• Experience working with vendors, contractors, and service providers.
• Meeting coordination and record-keeping experience.
• Ability to learn new software and technology quickly.

Personal Qualities We Value

Positive attitude

Strong time-management skills

Professionalism

Integrity

Flexibility

Reliability

Good judgment

Sense of humor

Commitment to excellent service

Why This Position Is Unique

At Legacy, you'll have the opportunity to make a real difference in a beautiful coastal community. You'll work closely with residents, Board members, and professionals who care deeply about maintaining and improving our property.

No two days are alike. If you enjoy variety, building relationships, staying organized, and helping a community succeed, you'll find this role both rewarding and challenging.

Interested?

We'd love to learn more about you.

Please submit:

• Resume
• Brief cover letter describing your experience and interest in the position
• Salary requirements

Come join us and help keep Legacy a community we're proud to call home! ️