Client Service Specialist

Health Care for the HomelessJoin a mission-driven team working to end homelessness through racially equitable health care, housing, and advocacy.At Health Care for the Homeless, your work changes lives. Each year, we help thousands of people in Baltimore move toward health, stability, and home. We are looking for compassionate, skilled professionals who believe everyone deserves high-quality care, dignity, and a safe place to call home.Here, you will do meaningful work alongside colleagues who are collaborative, equity-centered, and deeply committed to community wellness. Whether you provide direct care, support operations, lead programs, or advocate for change, your contribution helps build a more just and healthier Baltimore.Why HCH is the best choice for purpose-driven professionals:Mission with impact: Be part of a team working every day to end homelessness in Baltimore and beyond.People-first culture: Work in a collaborative environment grounded in compassion, authenticity, hope, racial equity, and social justice.Room to grow: Access training, professional development, and support that help you strengthen your skills and advance your career.Meaningful benefits: Enjoy affordable medical, dental, and vision coverage; generous paid time off; employer-supported retirement; paid parental leave; and loan repayment opportunities for eligible roles.Work that matters: Help deliver whole-person care, housing support, and advocacy to people who deserve dignity, respect, and stability.If you are ready to use your talent for something bigger, HCH is ready for you. Bring your expertise, your heart, and your commitment to justice—and help create a Baltimore where everyone has the opportunity to be healthy and housed.Client Service Specialist (CSS)The Client Service Specialist (CSS) position routinely independently performs multiple administrative functions within an interdisciplinary, community-based, stationary and/or mobile ambulatory practice. This position supports medical, behavioral health and dental providers, nurses, social workers and administrators and is able to move effortlessly across various teams and/or locations. This role coaches and mentors client service representatives (CSRs) and exemplifies excellent first line customer service.Key Role ResponsibilitiesPerforms and fulfills all of the duties and responsibilities of the CSR position (registration, scheduling, insurance verification, referrals, and medical records) as a routine part of their daily duties.Processes referrals generated by providers at discharge, which includes: identifying referral entity, obtaining authorizations if needed, completing all necessary paperwork, and faxes supporting documents to the referring entity; Follow-up with clients and or the referring entity regarding outstanding referral issues as needed; Assist clients with scheduling referral appointments as needed; Track and report processing issues to supervisor; Verify client insurance benefits to obtain pre-authorizationProcess and maintain priority release of information and daily scanning of incoming records in adherence to the agency's Medical Records Procedure; manages the workflow of medical records to maintain efficiency and high accuracy in release of records and receipt of records from outside providersIn collaboration with the Practice Manager, documents and maintains customer service actions and helps identify client satisfaction improvement strategies.Responds promptly and appropriately to client questions/concerns/complaints and attempts immediate resolution; Identifies client needs and connects with other services, (e.g. case management and CHW) within the agency or through established external partners.Support Practice manager with compiling and coordinating data for analysis and assessment of clinic flow, fiscal expenditures, and service deliveryProvide customer service excellence marked by culturally-competent, client-centered, ethical, respectful, inclusive, and professional access for clients, visitors, partners and the broader community.Contributes to the achievement of established department goals and objectives. Adheres to department policies, procedures, quality standards and safety standards. Complies with rules, regulations, policies, and procedures of all applicable agency, local, state, federal and regulatory bodies.Formal Education and TrainingHigh school diploma or GED is required; Associate's degree or higher level education preferred; relevant work experience may be substituted for formal education credit hours.Course completion with accredited program in community health, health education, health care or public health administration, human services, medical practice management systems, or related field is highly desirable.Completion of Certified Application Counselor (CAC) preferredExperienceMinimum of one (1) year experience fulfilling all duties and responsibilities of a Client Service Representative or similar role in a FQHC, ambulatory care, or hospital setting.Two (2) or more years of experience in health or human services; Bachelor's degree in public health, human services, or related administration field may substitute for experience.Two (2) or more years of customer services experience.Understanding of ambulatory practice management, physician office and/or clinical operations.Practice working collaboratively in a multi-disciplinary clinical settingExperienced operating general office machines such as computers, facsimiles, copiers, and scannersDemonstrated knowledge of database programs; such as: Microsoft Office, FaxCom, and EHR systems.Familiarity with medical, administrative, ethical and the legal requirements of HIPAA and ADA;Understanding of third party insurance and accountable/managed care conceptsSkillsAbility to communicate effectively in English, both verbally and in written formEffectively and efficiently work independently with minimum supervision ; self-manage to organize and prioritize work to multi-task and meet deadlinesAbility to work collaboratively across interdisciplinary teams; Capable of coordinating multiple workloadsAbility to follow complex instructions and procedures, with a close attention to detailAble to exercise sound judgment and critical thinking in the execution of job dutiesAbility to identify, assess, and communicate needs and challengesComfortable training others as well as breaking down and delegating tasks, when appropriateAdept at providing highly proficient customer serviceAbility to be flexible and responsive to ever-changing agency needs and act accordinglyAble to work with physically, mentally, socially, and economically disadvantaged individualsAbility to work with clients from diverse backgrounds and/or with limited language proficiencies.Familiarity with de-escalation techniques during stressful, inflammatory, or hostile circumstances.Premium PayLanguage premium for fluency in Spanish of $4,000 per year (paid bi-weekly) is offered pending successful passing of proficiency assessment.Join us in advancing health equity, expanding access to care, and making home and health possible for our neighbors.Health Care for the Homeless is an equal opportunity employer.Notice to Applicants Health Care for the Homeless participates in E-Verify . All newly hired employees are required to complete the I-9 Employment Eligibility Verification form and provide documentation proving their identity and legal authorization to work in the United States.We use the E-Verify system to confirm employment eligibility in accordance w ith federal law.