Human Resources Recruiting & Facilities Coordinator, Wholesale Apparel (New York City Metropolitan Area)

The Kasper Group is an apparel industry leader, offering women wardrobe solutions for their wear-to-work and special occasion dressing needs. Driven by excellence and exceptional talent, The Kasper Group has remained a forerunner in fashion for over 30 years. We are committed to delivering iconic brands ( Kasper, Anne Klein, LeSuit, Kenneth Cole ), relevant fashions and trusted, quality products to our consumers. So be a part of the exceptional talent!

The HR / Recruiting & Facilities Coordinator provides administrative, organizational and operational support to the Senior Director of Human Resources and Facilities Manager, helping ensure priorities, requests, projects and day-to-day responsibilities are tracked, scheduled and completed efficiently.

This role will serve as a central point of coordination across HR, Recruiting and Facilities, maintaining visibility into incoming requests, managing follow-up, organizing calendars and deadlines, and taking ownership of designated administrative processes. The ideal candidate is highly organized, proactive and comfortable keeping multiple people and priorities on track in a fast-paced environment.

Responsibilities

HR Coordination & Administrative Support

• Provide day-to-day administrative and organizational support to the Senior Director of Human Resources.
• Monitor relevant email communications and identify items requiring action, follow-up or escalation.
• Maintain calendars, deadlines, meetings, new-hire activity and HR deliverables.
• Coordinate and track designated HR processes, documentation and other employee-related paperwork.
• Help ensure managers and internal partners complete required documentation and follow established HR processes.
• Coordinate new-hire readiness, ensuring appropriate stakeholders are prepared prior to an employee's start date.
• Schedule meetings, organize follow-ups and help keep open items moving to completion.
• Take ownership of defined administrative responsibilities to reduce day-to-day transactional workload from the Senior Director.

Recruiting Coordination & Administrative Support

• Provide administrative and coordination support for recruiting activity across the organization as needed.
• Prepare, create and track RTHs, COS forms and other recruiting-related documentation, ensuring information is complete and routed appropriately.
• Serve as an administrative representative for Kasper in recruiting meetings, capturing action items, coordinating follow-up and helping keep hiring activity moving.
• Coordinate candidate interview scheduling, calendars, confirmations and related communication with candidates, hiring managers and internal partners.
• Support the planning, scheduling and execution of career fairs, campus recruiting events and other recruiting initiatives, including attendance as needed.
• Assist with job postings, candidate tracking, interview materials, recruiting reports and other ad hoc Talent Acquisition administrative needs.
• Help maintain visibility into open requisitions, interview activity, outstanding feedback and next steps, proactively following up where appropriate.

Facilities Coordination

• Support the Facilities Manager with organization, scheduling and follow-up of facilities-related requests.
• Monitor facilities communications and log maintenance, repair, building and workplace requests.
• Assess incoming requests for urgency and help prioritize and schedule appropriate action.
• Maintain a calendar or tracking system for repairs, preventative maintenance, vendors and open facilities issues.
• Follow up with the Facilities Manager and vendors to ensure work is completed timely.
• Respond to workplace issues as needed to gather information and help coordinate next steps.
• Maintain visibility into outstanding facilities needs and proactively flag overdue or urgent items.

Workflow & Project Coordination

• Serve as a central organizational resource across HR and Facilities.
• Maintain trackers, calendars and action lists to ensure commitments and deadlines are visible and completed.
• Proactively remind stakeholders of upcoming responsibilities and follow up on incomplete items.
• Help establish consistent workflows rather than relying on ad hoc follow-up.
• Identify opportunities to streamline administrative processes and improve communication.
• Take on projects and recurring responsibilities that can appropriately be delegated from HR and Facilities leadership.

Qualifications

• Strong administrative, coordination or HR support experience.
• Exceptional organization and follow-through.
• Ability to manage multiple priorities, deadlines and stakeholders simultaneously.
• Comfortable proactively following up with senior leaders, managers and vendors.
• Strong written and verbal communication skills.
• Ability to assess urgency, prioritize appropriately and exercise sound judgment.
• High level of discretion when handling confidential HR information.
• Strong Microsoft Outlook, calendar management and general Microsoft Office skills.
• Experience supporting HR, Recruiting, Facilities, Operations or a similarly fast-paced function strongly preferred.

Ideal Profile

This person should be someone who naturally notices what needs to happen next and makes sure it happens. They should be comfortable saying, “This is due tomorrow,” “We still need this form,” “Your new hire starts tomorrow — are we ready?” or “This facilities request is still outstanding; what is our next step?”

The role requires someone who is proactive rather than reactive, highly organized, comfortable holding others accountable to timelines, and willing to step in and personally handle appropriate tasks rather than simply forwarding requests.

Salary Range: $65K - $70K *Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit.

We are an EEO/Affirmative Action Employer. All qualified applicant swill receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.