Accounts Receivable Specialist

Accounts Receivable Specialist

This hybrid Accounts Receivable Specialist role supports the full accounts receivable and collections cycle, ensuring timely payment of invoices and accurate financial reporting. You will evaluate credit risk, manage collections on past due accounts, process cash applications and billing, and assist with month-end close activities. Working closely with a collaborative and tenured finance team, you will perform a mix of administrative, organizational, and analytical tasks that contribute directly to the organization's financial health.

Responsibilities

• Provide comprehensive support in the accounts receivable and collections process to ensure timely payments and accurate records.
• Collect on outstanding invoices from past due accounts, proactively following up with customers to resolve overdue payments.
• Perform pre-sale credit risk evaluations and make informed credit approval decisions for new and existing customers.
• Support the full cycle accounts receivable processes, including applying cash receipts, processing and posting credit card payments, and issuing sales invoices.
• Prepare detailed accounts receivable aging analysis and related reporting for management review.
• Support the calculation of commissions and fees, ensuring accuracy and timely processing.
• Complete monthly gross receipts and sales tax reports and filings in accordance with applicable requirements.
• Respond to accounts receivable inquiries, update vendor forms, and follow up with staff and customers to resolve issues.
• Assist with month-end closing activities, including preparation of journal entries and account reconciliations.
• Collaborate closely with the finance team, including senior accounting staff, to improve processes and support departmental goals.
• Perform other work-related duties as assigned to support the overall effectiveness of the finance function.

Essential Skills

• 35 years of hands-on experience in accounts receivable, collections, billing, invoicing, overdue payment management, cash application, and general ledger activities.
• Experience in credit assessment and making credit approval decisions.
• Proficiency with spreadsheet programs, including working knowledge of Excel and functions such as VLOOKUP.
• Strong computer skills and familiarity with financial databases or accounting systems.
• Ability to analyze data, conduct research, and solve problems effectively.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal staff and external customers.
• Strong interpersonal skills and the ability to work collaboratively within a team environment.
• High level of organization with keen attention to detail and accuracy.
• Self-motivated and able to take initiative while managing multiple tasks and deadlines.

Additional Skills & Qualifications

• Associate degree in accounting, finance, or a related field, or a high school diploma with at least five years of experience in credit, collections, billings, and accounting.
• Bachelor's degree in accounting, finance, or a related discipline is preferred.
• Experience working in different industries; nonprofit experience is welcome but not required.
• Familiarity with Workday Adaptive or similar financial planning and analysis tools is a plus.
• Background in preparing sales tax and gross receipts reports and filings.
• Experience collaborating with a finance or accounting team of varied roles and seniority levels.

Work Environment

You will join a tenured finance team of approximately 13 professionals who maintain strong working relationships and enjoy a collaborative, supportive atmosphere. The role follows a hybrid work model, requiring on-site presence one day per week, either Wednesday or Thursday, with the remaining time worked remotely. You will work closely with senior accounting and finance leadership in a professional office environment that emphasizes teamwork, open communication, and shared problem-solving. The position involves regular use of spreadsheet software, financial databases, and modern accounting tools, with a focus on accuracy, organization, and continuous improvement.

Job Type & Location

This is a Contract to Hire position based out of Washington, DC.

Pay and Benefits

The pay range for this position is $28.85 - $33.65/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Jul 13, 2026.