Litigation Practice Assistant

Litigation Practice Assistant

Office Location: Washington, DC

Reports To: Office Manager

FLSA Status: Full time/Non-Exempt

POSITION SUMMARY: Saul Ewing is seeking an experienced practice assistant to support its litigation department. Responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney's contacts, and maintaining calendars.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Prepare motions, orders, and notices of deposition, prepare deposition and hearing binders.
• Handle logistics for trial team leading up to, during, and after trial.
• File and serve pleadings/discovery in state and federal actions.
• Review, edit and prepare monthly bills and send to clients.
• Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
• Proofread and redline work for spelling, grammar, and layout, making appropriate changes.
• Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system.
• Retrieve information from files when needed.
• Open and review incoming mail.
• Notify legal personnel of deadline-sensitive correspondence.
• Draft written responses when necessary, or reply by phone or email as needed.
• Reconcile and submit attorney expenses.
• Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, restaurant research and booking, etc.
• Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
• Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
• Process client matter intake forms, answer attorney questions about the process and proactively troubleshoot issues that may arise.
• Make photocopies and scan documents as needed.
• Perform additional administrative tasks as requested, including time entry, working with attorneys to review bills, managing electronic signatures, maintaining credentials, basic internet research, tracking and reporting CLE hours, and learning any additional software programs needed to perform required tasks.

KNOWLEDGE AND SKILLS REQUIRED:

• Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Typing skills of 60+ wpm
• Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism.
• Strong client service skills.
• Ability to meet deadlines, multi-task and handle a high volume of work in a fast-paced environment. Must be detail-oriented with strong organizational skills.

• Must be Proficient in Word with strong knowledge of the use of Styles and Best Authorities and formatting Table of Authorities and Tables of Contents.
• Must be Proficient in File and ServExpress as well as CM/ECF and PACER.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• High School Diploma or GED
• A minimum of 5 years' experience working as a litigation legal administrative assistant
• E-filing experience at the local, state, and federal level
• Experience with document management, time and billing, and client matter intake

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

COMPENSATION:

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $90,000 - $100,000 annually.

Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:

• Medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Tuition reimbursement
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salaries and year-end discretionary bonuses
• Paid leave options, including parental
• Saul Ewing University (learning and development programs taught by the firm's training department)
• Family formation benefits

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.