Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to support accurate and timely payroll operations for a growing employee population in White Plains, New York. This role is ideal for someone who combines strong technical payroll knowledge with careful attention to detail and a service-oriented approach when assisting employees. The successful candidate will work closely with HR and Finance to maintain payroll integrity, support reporting needs, and help ensure compliance with applicable wage and tax regulations.

Responsibilities:
• Manage end-to-end payroll processing on a bi-weekly or semi-monthly schedule, ensuring employees are paid correctly and on time.
• Maintain complete and up-to-date payroll records, including earnings, withholdings, deductions, tax details, and related employee data.
• Audit time and attendance information, confirm payroll updates, and resolve inconsistencies before each payroll cycle is finalized.
• Coordinate payroll deductions and special payments such as benefit withholdings, garnishments, and employee reimbursements.
• Monitor adherence to federal, state, and local payroll requirements and apply updates to payroll practices as needed.
• Generate payroll-related reports to support leadership review, audit requests, reconciliations, and year-end activities.
• Assist with year-end payroll tasks, including wage statement preparation and required payroll tax reporting.
• Address employee payroll questions with professionalism, discretion, and a strong focus on confidentiality.
• Reconcile payroll accounts, research variances, and correct discrepancies in collaboration with internal stakeholders.
• Partner with Human Resources and Finance to process compensation updates, onboarding changes, and other employee payroll actions.• At least 3 years of hands-on experience administering payroll in a detail-focused setting.
• Prior experience supporting payroll for a workforce of more than 100 employees is preferred.
• Solid understanding of payroll tax rules, wage laws, and regulatory compliance obligations.
• Proficiency with payroll platforms, including ADP Workforce Now or comparable systems, along with strong Microsoft Excel skills.
• Demonstrated accuracy and attention to detail when handling payroll data and reconciliations.
• Strong organizational skills and clear written and verbal communication abilities.
• Ability to manage sensitive employee and compensation information with a high level of confidentiality.
• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, or a related discipline is preferred.