Fiscal Assistant

Fiscal Assistant

Status: Regular, Full-time, Hourly

Minimum Qualifications:

High School Diploma. One-year general office experience preferred. Computer literate. Completion of business courses or program desirable. Valid driver's license. Good driving record. Excellent people and organizational skills. Good telephone and public relations skills. Ability to work well under pressure. Ability to balance accounts and receipt checks.

General Statement of Responsibilities:

Responsible for administrative tasks in a fast-paced environment. Assists the Administrative Director in overall operation of administrative office and accounts receivable.

Examples of Work (Not All Inclusive):

• Is responsible for Accounts Receivable, and for communicating account balances and invoices due with the Administrative Director.
• Supervises and assists Office Assistant with weekly duties and ensures completion and success in tasks.
• Greets the public and answers the telephone when needed.
• Is responsible for ensuring Medicaid, Respect of Florida, and all other billing is billed and receipted accordingly.
• Assist in preparation for Qlarant, APD (Agency for Persons with Disabilities) and Financial Audit.
• Is responsible for preparing receipts, deposit books, etc. for the Financial Auditors.
• Assist and promote annual fund-raising events, including bulletins on the website and flyer creations.
• Maintain an adequate office supply inventory and ensure control of the same.
• Assists with distribution of live client checks (in absence of HR Specialist).
• Assist in Membership Drive activities including promotion on the website and bulk mailing.
• Maintain assigned records and files in a confidential, professional manner and purge them at year-end.
• Communicates balance changes, status changes, report findings, and other financial information with the Administrative Director and Executive Director.
• Maintains high degree of office organization and cleanliness.
• Assists Office Assistant in recycling toner and ink cartridges, including ordering shipping supplies and organizing pick-ups.
• Is responsible for Accounts Receivable routine tasks, including incoming checks, receipts, deposits, balance updates, etc.
• Is responsible for Client-related AR tasks, such as LTRC and PSA records and management. Responsible for filing Rep Payee Accounts Payable.
• Is responsible for the communication between client accounts and the organization, such as ABLE accounts and Amazon accounts.
• Balances, updates, and makes corrections to the Group Home Moneybooks. Ensures adequate funds for clients and proper log upkeep. Ensures past logs are properly filed and uploaded to Therap for future reference.
• Is responsible for some retail service tasks, such as Snackbox postage labels and Cardboard recycling client management.
• Assists Ability Supply in Accounts Receivable tasks and inventory tasks, such as receiving checks, logging invoices, and sending invoice reminders.
• Records and receipts donations, including input into GiftWorks and Thank-You letters.
• Places postage on outgoing mail (in absence of Office Assistant) and keeps track of postage on postage meter.
• Is responsible for the housekeeping of the website, along with posting announcements, updates, and events. Ensures adequate communication of important information through the website, such as closures, open positions, etc.
• Ensures job applications placed through the website are submitted and communicated to the HR Specialist.
• Assists in communication between the public and the office.
• Assists with purging and destroying all old records and files.
• Assist with special projects as assigned.
• Other duties as assigned.

Reports To: Administrative Director

Salary Range: $18.00 to $21.00 per hour

Established: 03/2019