Program Coordinator

Program Coordinator Please note: Applications must be submitted by 11:59 p.m. PST on the closing date. Late or incomplete applications will not be accepted. Please see Special Instructions for more details. SPECIAL INSTRUCTIONS SUMMARY Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate. This position is grant funded and exists based on the availability of funds. Employment is contingent upon the continuous availability of funds.This is a classified position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within eight (8) months. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached". The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time). Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript. Reasonable accommodations for applicants with disabilities may be requested by calling View phone number on click.appcast.io at least three business days in advance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. See our website here for information regarding evaluation of foreign degrees. NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATION STATEMENT The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Position Details Classification Information Classification Title Program Coordinator Salary Range $6,913 - $8,346 Per Month Salary Schedule Information Click Here for Current Classified Salary Schedule Position Information Job Title Program Coordinator Position Number SCC803 Location North Orange Continuing Education Department NOCE-AC Career Technical Education Percentage of Employment 100% Months of Employment 12 Months Per Year Work Schedule Monday- Friday, 8:30 AM - 5:30 PM (Schedule and shift are subject to change in accordance with department needs.) ABOUT US Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students’ educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California’s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education. North Orange Continuing Education ( NOCE ) has been serving the community since 1973 with free, noncredit educational programs and services to empower our community. Students enroll in NOCE’s noncredit programs to enhance basic skills, gain employable skills, prepare for credit courses, for self?sufficiency or to enhance civic participation. Noncredit programs offered at NOCE include adult basic skills (High School Diploma and Literacy Programs), English as a Second Language ( ESL ), U.S. citizenship, parenting, older adults, short?term vocational, and programs for adults with disabilities. In addition, NOCE offers a wide selection of community education courses such as Kids’ College and Teen Program, fitness, home decorative arts, business skills and fine/applied arts. NOCE offers adults (18+) the opportunity to earn a high school diploma as well as nearly a dozen career education certificates. Tuition-free noncredit career certificates include the areas of administrative professional, early childhood education, electrical technology, funeral service assistant, management, medical assistant, pharmacy technician, and quality assurance for medical devices. NOCE serves more than 15,000 students annually, ranging from preschoolers to seniors, at three Center locations in Anaheim, Cypress, and Wilshire (Fullerton) as well as over 100+ community-based locations in partnership with K12 schools, churches, community centers, senior centers, skilled nursing facilities and rehabilitation centers. NOCE is proudly accredited by the Accrediting Commission for Schools, Western Association of Schools and Colleges. NOCE is a stand-alone institution, serving as the noncredit arm of the North Orange County Community College District, which also includes credit-based Cypress College and Fullerton College. Part of the California Community College System, all NOCE courses are approved by the state of California. NOCE believes in a multicultural and diverse learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students. NOCE provides many avenues of support for our faculty and staff through District networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQ Faculty Staff Associations. The ideal candidate will share NOCE’s commitment to diversity, equity, and inclusion. NOCE truly embodies an inclusive learning culture. The student body is very diverse, with over 27% Latinx, 25% Caucasian, 18% Asian/Pacific Islander, 2% African American, 0.29% Native Hawaiian/Pacific Islander, and 0.12% American Indian/Alaskan Native. In addition, NOCE female students make up approximately two-thirds of the student population (at 69%) with 64% of the total population being 55+ in age. NOCE is committed to enriching lives through education to meet the evolving needs of the community. NOCE employees are dedicated to the core values of Accountability, Diversity, Equity, Excellence, Innovation, Integrity, and Learning. We invite you to be a part of this celebrated and diverse community of learners where we put Students First. More information can be found at WHAT WE OFFER 100% employee medical premium coverage and a contribution toward dependent coverage (up to $11,620.58 for one dependent or $18,592.86 for two or more dependents annually) Fringe allowance to be used at employee’s discretion (up to $2,646.10 annually) Voluntary (Medical/Dependent Day Care) Flexible Spending Account $50,000 life insurance benefit Deferred Compensation Program (403(b)/457 plans) Retirement Pension Plan (CalSTRS / CalPERS ) Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually) 20 paid holidays + Paid vacation Cumulative sick leave Flexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position) Summer schedule (exceptions apply) Receive Premium Pay for years of continuous service: From 5% at 5 years, up to 36% at 36 years District paid employee post-retirement medical (for those who qualify) Employee Assistance Program Environment that fosters diversity and inclusion Progressive and innovative culture Opportunity to participate in various Faculty & Staff Associations PRIMARY PURPOSE POSITION IS GRANT FUNDED This position is responsible for planning, coordinating, and organizing a variety of programs, services, and activities to assist students and facilitate their educational goals, coordinates use of program(s) facilities with faculty, staff, and students. Distinguishing Characteristics Essential Functions Examples of essential functions are interpreted as being descriptive and not restrictive in nature. Job Description Serves as the lead for institution in the strategic fiscal and operational coordination of a District or campus program or service program(s). Provides direction and coordination in the implementation of the goals, objectives, policies, and procedures of the assigned program(s). Provides technical information and expertise to students, instructors, and staff, and external partners regarding program(s) and services, collaborate with students, community partners, faculty and staff to implement organizational objectives and student programs. Responsible for independent grant development in area of responsibility including research of available grants in area or assignment, grant text, grant budget projections, staffing matrices, submission requirements, program design, and other grant requirements and deadlines. Coordinates the design, implementation and facilitation of Student Learning Outcomes (SLOs), Student Support Services Quality Review ( SSSQR ), Student Services Master Plan ( SSMP ), accreditation, program review and/or other reports as assigned. Organizes, participates and services as the chair for general meetings, committee meetings, and special projects as assigned. Coordinates programs and services related to area of assignment. Develops and coordinates informational materials, presentations and workshops regarding programs and services; develops materials for distribution to promote activities and services; coordinates and participates in outreach activities to promote educational awareness, opportunities and services of the area of assignment. Researches and implements current and trending educational development theories, legal requirements, labor market statistics, outreach-marketing, and best practices to serve diverse program needs. Ensures compliance with campus, district, state and federal objectives and regulatory requirements, including program related mandates. Coordinates use of facilities with faculty, staff, and students; maintains the safety and functionality of assigned areas of responsibility. Schedules and conducts meeting with faculty and staff for program evaluations and improvement. Performs administrative duties related to the maintenance and efficiency of the assigned program(s); independently drafts and implements various forms, letters, and correspondence; maintains student attendance records, maintains confidential student information and progress data on appropriate forms and records; compiles statistical data. Responsible for the preparation of the annual program(s) budget; monitors expenditures, initiates and develops grant one-time funding requests; prepares fiscal reports as directed. Orders, maintains, receives, catalogs, and stores equipment, materials and supplies; maintains inventories to assure adequate quantities are available for timely instructional use. Compiles and maintains a variety of records, logs, files, and statistical reports related to the activities of assigned program(s); prepares and maintains a variety of records related to students and program activities. Develops and prepares materials for faculty and student use. Trains and provides work direction and guidance to others as directed; coordinates professional development for new and continuing employees. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events. Performs related duties as assigned. WORKING RELATIONSHIP The Program Coordinator maintains frequent contact with various departments, outside agencies, students, staff, and public. KNOWLEDGE , SKILLS , AND ABILITIES Knowledge of district organization, policies, procedures, goals and objectives of assigned department Knowledge of policy, procedure, local, state and federal regulations related to department operations Knowledge of the principles and practices of supervision, training and direction of personnel Knowledge of leadership, organization and project management Knowledge of project planning, research, analysis and grant development and submission, etc. Knowledge of specialized development applications, resources, equipment, techniques and strategies Knowledge of proper English usage, grammar, spelling, punctuation and vocabulary Knowledge of the proper methods, materials, tools and equipment used in the assigned department Knowledge of appropriate safety precautions and procedures Knowledge of instructional methods and techniques Knowledge of modern office practices and procedures Knowledge of bookkeeping, record keeping, documentations, analysis, accounting principles, budget preparation and maintenance Knowledge and ability to operate computers, copiers and other standard office equipment Ability to present materials and to perform experiments and demonstrations in the area assigned Ability to assist students in understanding and applying basic principles of the assigned subject area Ability to make arithmetic calculations quickly and accurately Ability to work independently with little direction Ability to plan, organize and prioritize work Ability to meet schedules and time lines Ability to understand and follow oral and written directions Ability to communicate effectively, both orally and in writing Ability to establish and maintain effective working relationships with others SPECIAL REQUIREMENTS This position requires a valid driver's license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Driver’s License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment. The award of all degrees must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript with degree posted (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment. MINIMUM QUALIFICATIONS Bachelor’s degree from a regionally accredited college/university. Four (4) years training or work experience directly related to the position. Three (3) years of increasingly responsible professional experience within an environment with high emphasis on customer service and program coordination, preferably in an educational setting. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position. DESIRABLE QUALIFICATIONS Prior experience in approaching work and interactions with colleagues and clients in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment. Demonstrated experience providing work direction, guidance, and support to team members in a collaborative environment. Experience working in Career Technical Education ( CTE ) programs. Knowledge of the California Community College system, including noncredit education, enrollment management, and student support services. Knowledge of the unique needs of special populations, including strategies to improve equitable access, participation, completion, and employment outcomes for diverse student populations. Experience collaborating with faculty, administrators, employers, community organizations, and external partners to achieve program goals. Excellent organizational, communication, and relationship-building skills, with the ability to work collaboratively across departments while exercising sound judgment and independent decision-making. Demonstrated ability to execute complex projects and implement practical solutions in a fast-paced environment. A proficient problem-solving approach to quickly assess questions and issues to provide technical assistance. Experience collaborating with faculty, staff, and/or community leaders in programs and initiatives that are specifically designed to assist historically underrepresented students achieve their educational goals. WORKING CONDITIONS College or District indoor office environment; subject to constant interruptions and frequent interaction with administrators, management, faculty, and staff; sitting, standing, and walking for long periods of time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities and fine finger manipulation; occasional travel to other locations to attend meetings or conduct work. May be subject to performing physical activities, such as, but not limited to, lifting, bending, standing, climbing or walking while performing demonstration and providing student assistance. Documents Needed to Apply Required Documents Cover Letter Resume Optional Documents Transcripts with degree posted (may be unofficial) Additional transcripts with degree posted (may be unofficial) NACES Evaluation of Foreign Degree Office of Human Resources 1830 W. Romneya Drive Anaheim, CA 92801 #J-18808-Ljbffr