Administrative Assistant

A growing luxury residential construction company is seeking an Administrative Assistant to support its ownership team and help drive the day-to-day coordination, organization, and execution of business operations. This is an ideal opportunity for a highly organized, proactive professional who thrives in a dynamic, entrepreneurial environment and enjoys working across executive support, construction operations, client relations, vendor coordination, and business development . The right person will bring strong judgment, discretion, follow-through, and the ability to anticipate needs while helping turn priorities into action. This is not a routine administrative role . You’ll serve as a key operational partner, helping leadership stay organized, projects move forward, and important details receive the attention they deserve. What You’ll Do Support executive operations by managing calendars, schedules, priorities, deadlines, follow-up items, and decision-support workflows. Coordinate with clients, vendors, subcontractors, real estate professionals, consultants, and internal stakeholders , handling confidential information with professionalism and discretion. Assist with spec and custom home selections , including vendor coordination, sample tracking, decision logs, presentation preparation, issue escalation, and recommendations to ownership. Help coordinate construction schedules by confirming subcontractor commitments, tracking delays or no-shows, identifying operational risks, and recommending solutions. Support sales, marketing, client presentations, real estate office appointments, and business development initiatives . Research and evaluate marketing firms, vendors, consultants, systems, and resources that could improve operations and support business growth. Maintain organized project, client, sales, and operational tracking systems , ensuring clear ownership, deadlines, next steps, and follow-up. Support customer service and homeowner communications , ensuring clients receive a polished and professional experience. Prepare reports, meeting notes, summaries, recommendations, and operational updates to support leadership decision-making. Represent the company with professionalism while safeguarding confidential business information, client relationships, pricing, vendor relationships, and internal processes. What We’re Looking For Experience in executive operations, operations management, project coordination, executive support, construction administration, or a related field . Highly organized with exceptional follow-through and the ability to manage multiple priorities. Strong communication, problem-solving, and relationship-management skills. Comfortable working independently, exercising judgment, and proactively identifying what needs to be done. Professional, polished, and discreet when working with executives, clients, and business partners. Experience in luxury residential construction, real estate, design, or a related industry is a plus. Why This Role? This is an opportunity to join a growing company where your organizational skills, initiative, and ability to connect the dots will have a direct impact on operations and the overall client experience. #J-18808-Ljbffr