Assistant Project Manager

Job Description

Job Description

Assistant Project Manager

PRIME Recreational Solutions
Jacksonville, Florida
Full-Time | Hybrid
$27.00–$32.00 per hour, based on relevant experience and qualifications
Overtime when applicable | Performance Bonus Opportunities | Benefits

About PRIME Recreational Solutions

PRIME Recreational Solutions is a growing specialty contractor and project-delivery company serving developers, homebuilders, general contractors, municipalities, schools, communities, and other commercial clients throughout Florida and the Southeast.

We manage complete recreation and amenity scopes that can include playground equipment, shade structures, artificial turf and other safety surfacing, site amenities, shelters, and related specialty construction.

Our role goes well beyond selling equipment. We coordinate projects from concept and procurement through engineering, permitting, manufacturing, site readiness, installation, inspections, and final closeout. That means working closely with owners, general contractors, landscape architects, engineers, manufacturers, vendors, subcontractors, installers, and permitting authorities to bring each project together successfully.

PRIME is a lean, established company with successful commercial projects, repeat clients, long-standing industry relationships, and millions of dollars in project volume behind the business.

We are now building the internal project-management team required for our next stage of growth.

Position Summary

PRIME is seeking an Assistant Project Manager who will work directly with the President / Project Executive to help plan, coordinate, and execute commercial projects from award through final completion.

The Assistant Project Manager will support and progressively take ownership of project schedules, procurement, manufacturer coordination, engineering and permitting, documentation, client and contractor communication, field readiness, installation, cost and change tracking, inspections, and closeout.

This is not a passive administrative position.

We are looking for someone who is highly organized, proactive, detail-oriented, comfortable working with many moving pieces, and willing to take responsibility for keeping projects moving.

You are not expected to know every part of PRIME’s specialized project-delivery process on Day 1. We can teach you our manufacturers, industry, systems, and procedures.

What we need you to bring is initiative, organization, communication, follow-through, sound judgment, problem-solving ability, and the desire to grow into greater project-management responsibility.

What You Will Do

• Support and progressively take ownership of assigned projects from award through final completion and closeout.
• Participate in project startup and handoff to understand scope, contract requirements, client expectations, schedule commitments, project documents, and key stakeholders.
• Coordinate procurement activities including purchase orders, manufacturer orders, vendor requirements, work authorizations, production schedules, and anticipated delivery dates.
• Maintain and update project schedules, milestones, forecasts, action items, and critical deadlines across multiple active projects.
• Review and maintain project scopes, contracts, purchase orders, work authorizations, drawings, approvals, and other project documentation for accuracy and completeness.
• Coordinate manufacturer drawings, engineering packages, revisions, signed-and-sealed documents, client or design-team approvals, and other technical project requirements.
• Assist with permitting by gathering required documentation, coordinating submissions, tracking jurisdictional reviews, responding to comments, and following permits through approval.
• Build and maintain strong working relationships with clients, general contractors, landscape architects, engineers, manufacturers, vendors, subcontractors, and installation partners.
• Participate in project meetings and provide clear, professional communication regarding schedules, outstanding items, approvals, risks, and next steps.
• Identify potential schedule, procurement, permitting, site, or field issues; investigate what is causing them and help drive solutions before they become larger project problems.
• Coordinate pre-installation planning and verify that equipment, permits, site conditions, installer availability, access, staging, utilities, and other requirements are aligned before mobilization.
• Visit local project sites as needed and assist with field coordination, deliveries, inspections, installation issues, schedule changes, and unforeseen site conditions.
• Help track project costs, commitments, scope changes, change orders, invoicing milestones, and other financial information required to understand project performance.
• Maintain organized project records, correspondence, meeting notes, logs, approvals, revisions, and historical documentation.
• Coordinate punch-list items, final inspections, turnover requirements, warranty documentation, project photography, and formal project closeout.
• Help improve PRIME’s project-management systems, templates, processes, and operating standards as the company continues to grow.

What Success Looks Like

A strong Assistant Project Manager at PRIME does more than update a task list.

Over time, you should be able to look at an assigned project and quickly answer:

Where does the project stand?
What needs to happen next?
Who is responsible for it?
When is it due?
What could affect the schedule or budget?
What do we need to do about it?

We do not expect you to walk in knowing all of the answers.

We do expect you to become increasingly capable of finding them without waiting for someone else to tell you what to do next.

What You Will Bring to PRIME

The strongest candidate will be someone who:

• Is highly organized and detail-oriented.
• Takes initiative and follows through consistently.
• Can coordinate several major activities at once and prioritize according to project and schedule demands.
• Communicates clearly and professionally in writing, by phone, and in meetings.
• Can organize and evaluate project information rather than simply record it.
• Is comfortable handling routine project responsibilities independently while recognizing when an issue should be escalated.
• Has strong problem-solving skills and the resourcefulness to find answers.
• Can build positive working relationships with clients, contractors, consultants, vendors, and field personnel.
• Is comfortable working in both office/home-office and active jobsite environments.
• Learns new software, processes, terminology, and technical information quickly.
• Is comfortable with accountability and having their work directly visible to company ownership.
• Wants to build a career in project management and take on increasing responsibility as their capabilities grow.

Education & Experience

• Associate or Bachelor’s degree in Construction Management, Construction Science, Engineering, Architecture, Business Administration, Project Management, or a related field is preferred; equivalent relevant construction, project coordination, operations, logistics, procurement, or project-management experience will be considered in lieu of a degree.
• Approximately 1–5 years of relevant experience is preferred.
• Experience in commercial construction, architecture, engineering, specialty contracting, land development, or another project-based environment is especially valuable.
• Experience working with project schedules, drawings, contracts, submittals, procurement, permitting, change documentation, or construction-related project systems is preferred.
• Strong computer skills, including Microsoft 365.
• Experience with construction/project -management software, CRM systems, or platforms such as Procore, Bluebeam, Buildertrend, Zoho, or similar systems is helpful but not required.
• Ability to read and become comfortable working with plans, drawings, specifications, and technical project documents.
• Valid driver’s license and reliable transportation are required.

Work Arrangement

This is a full-time hybrid position based in the Jacksonville, Florida area.

Much of the work will initially be performed from home, combined with local project-site visits and periodic in-person work sessions or meetings at flexible/co-working locations throughout Jacksonville.

Candidates should expect approximately 3–5 in-person office/team days per month initially , although in-person needs may evolve as PRIME continues to grow.

Work-from-home flexibility is intended to remain an ongoing part of this position.

Normal business operations are Monday through Friday. Reasonable flexibility may occasionally be required when an active project, delivery, inspection, or field condition requires attention outside normal hours, but this position is not intended to be routinely on call nights and weekends.

Most travel will consist of local Jacksonville-area project visits. Rare travel elsewhere in Florida or South Georgia may occasionally be required.

Because this position includes substantial work-from-home time, candidates must have reliable high-speed internet and an appropriate home workspace suitable for full-time professional work, phone calls, and video meetings.

PRIME will provide a company laptop, company cell phone, required company software, and mileage reimbursement for approved business travel.

Compensation & Benefits

$27.00–$32.00 per hour , based on relevant experience and qualifications.

At 40 hours per week, this represents approximately $56,000–$66,500 annually , with overtime paid when applicable.

Benefits include:

• Health insurance
• Paid time off
• Paid company holidays
• Retirement / 401(k)
• Performance-based bonus opportunities
• Company laptop
• Company cell phone
• Mileage reimbursement for approved business travel
• Flexible hybrid work arrangement
• Professional development and advancement opportunities

Why Join PRIME Now?

PRIME is at an important point in its growth.

You would not be joining an unproven startup trying to determine whether there is a market for what it does. The clients, projects, industry relationships, and operating foundation already exist.

We are now building the project-management organization that will support the company’s next stage.

For the right person, that creates an unusual career opportunity.

You will work directly with ownership, see projects from beginning to end, and gain hands-on exposure to project management, procurement, construction, engineering coordination, permitting, client relationships, financial project controls, field operations, and the systems behind a growing business.

Your ideas will be heard. Your performance will be visible. Strong employees will not have to wait for several layers of management to recognize what they are capable of doing.

As PRIME grows, so will the need for Project Managers and future project and operations leadership.

We cannot promise a specific promotion or timeline, but our goal is clear:

We want to hire someone who can develop from Assistant Project Manager into someone capable of independently managing PRIME projects.

If you are looking for a place where you can learn quickly, take real ownership, make a visible impact, and potentially grow your career alongside the company, we would like to hear from you.