Manager, Sports and Recreation (Youth Baseball and Softball)

Description

Sports and Recreation at The J provides opportunities for fun, recreation, and skill development in a welcoming and inclusive environment. The J’s Sports and Recreation facilities include five outdoor ballfields with lights, three of which are artificial turf fields; two gymnasiums for basketball, volleyball and pickleball; two tennis courts; four racquetball courts; four outdoor pickleball courts and an indoor turf space. Programming includes leagues, clinics and camps for both youth and adults in a variety of sports.

The Manager, Sports and Recreation (Youth Baseball and Softball) is one of several Manager positions within The J’s Sports and Recreation department and reports to the Director of Sports and Recreation. This position coordinates and oversees all day-to-day operations and administration of The J's youth baseball and softball programs, including, but not limited to, league administration, scheduling, registration, staffing and communication. The Manager is responsible for program growth, fiscal sustainability, and effective resource management, including the recruitment, training, supervision, and evaluation of part-time and seasonal staff. The Manager also ensures compliance with The J’s youth protection policies, health and safety standards, and operational procedures.

Baseball and softball programming operates year-round, with a smaller Fall league, a larger Spring/Summer league, and camps & clinics offered year-round. The Spring/Summer season runs from April through early July and represents the program’s busiest period, requiring evening and weekend hours as operational demands dictate. A flexible work schedule is permitted to accommodate these seasonal demands and balance programming needs throughout the year.

This is an exciting time for The J’s baseball program, which recently celebrated a record-breaking spring season for player registrations and continues to grow. With more than 1,700 players participating during the Spring/Summer season, this position offers an opportunity to build on that momentum, strengthen the program’s operations, and enhance the experience for players, families, coaches, and volunteers.

Essential Functions

• Works collaboratively with the Director of Sports & Recreation and other department staff to advance the mission of The J and the achieve departmental goals for youth baseball and softball.
• Oversees the day-to-day operations of all baseball and softball leagues, including field assignments, game scheduling, team formations, practice coordination, and game-day logistics.
• Coach/supervise clinics, programs, and camps as needed.
• Maintains baseball and softball equipment, including pitching machines, batting tees, helmets, bases, field equipment, and other programs supplies.
• Coordinates field and facility readiness, including inspections, maintenance requests, field preparation, equipment setup, and communication regarding weather-related delays or cancellations.
• Recruits, hires, trains, schedules, supervises, and evaluates umpires, supervisors, coaches, and other seasonal staff.
• Develops and implements training and onboarding procedures for umpires and game supervisors to ensure consistent rule interpretation, effective game operations, and a positive experience for players and families.
• Manages league administration, including player registration, team rosters, schedules, standings, game results, statistics, rule implementation, and communication with coaches and families.
• Develops and manages the Baseball and Softball budgets ensuring fiscal responsibility, while maximizing revenue opportunities.
• Partners with Marketing & Communications to promote baseball and softball registration, communicate important program updates, coordinate signage, and support digital, traditional, and social media marketing initiatives.
• Identifies opportunities to increase participation, improve program efficiency, enhance the player and family experience, and generate revenue through effective programming, enrollment growth, and responsible resource management.
• Works collaboratively with internal departments, community partners, coaches, officials, and volunteers to plan league programming, special events, clinics, and other baseball and softball initiatives.
• Creates, enforces, and oversees all policies, administrative and budgeting aspects of the program(s) and service(s) within their program area(s), including overseeing payroll and maintaining records and statistics as required.
• Support the Director by monitoring youth protection policies and enforcement as needed.
• Performs additional duties as assigned by the Director of Sports and Recreation.

Requirements

• Two+ years of experience as Director, Supervisor or Manager of a Sports and Recreation program or department
• Bachelor’s degree in Sports Management, Sports Administration, Business Administration, or a relatable field or comparable experience
• Background and experience in baseball and/or softball as a coach or administrator is preferred
• Entrepreneurial approach to running a Sports and Recreation facility/program: takes ownership of the program’s success; actively seeks innovative ways to grow and improve; and is able to set goals, measure and evaluate outcomes; and adjusts operations based on quantitative budget and customer satisfaction data
• Strong leadership skills
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• Strong time management and problem-solving skills
• Proficiency with technology related to finances, customer relations/service and employee management
• Ability to work a flexible schedule which includes evening and weekend availability during the peak Spring/Summer season

Physical Requirements

• Must be able to move freely around the Fitness, Sports & Aquatics facilities.
• Must be able to lift 25 lbs.
• Must be able to sit, stand, and walk for extended periods of time outdoors.