Special Events & Marketing Associate

ABOUT THE POSITION This is a new position at the Foundation. The Special Events & Marketing Associate will assist with the coordination and implementation of revenue generating and community events for Chicago Foundation for Women. In collaboration with the Special Events Manager, the Director of Communications and Events Marketing, the Chief Development Officer and other team members, the Associate will assist in developing and executing strategies to expand and engage our community of stakeholders. How the Special Events & Marketing Associate Breaks Down: Event Coordination (60%) Support the team with various aspects of planning and organizing events, and meetings; including drafting agendas, preparing program and event invitations and materials, drafting outreach letters to potential speakers, maintaining project timelines and tracking event budgets. On occasion, serve as on-site lead, making event-related decisions, troubleshooting problems and ensuring a positive event experience for the stakeholders. Assist with creating and communicating runs of show, event set up and tear down, and troubleshooting problems in collaboration with the Special Events Manager. Create or manage the creation of event collateral such as mailing lists, sponsorship packets, surveys, and more. Provide staff support to help secure event sponsors and participants. Support the Special Event Manager by tracking registration and attendance in Raiser’s Edge, as well as create reports, lists, and diagrams that meet each event’s needs. Coordinate post-event follow-up, including thank you emails/letters and other administrative items. Administrative Support (30%) Respond to email and phone inquiries related to the events or redirecting to the appropriate parties as necessary for follow up. Process contracts, invoices, and payment for all vendors. Work cross-departmentally to ensure that inclusive Chicago Foundation for Women voices and stories are represented in our work. Other (10%) Attend and actively participate in required educational programs and departmental and staff meetings. Protect CFW’s value by keeping information confidential. Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations. Attend events to represent CFW and/or keep abreast of event planning techniques, as needed. Support and affirm the Foundation’s anti-racism work by participating in workshops and training. Perform other duties as assigned by supervisor.

COMPENSATION 45,000

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