Staffing Coordinator

Position Purpose This position serves as a support for quality of care and customer service within the nursing division. This position is responsible for maintaining accurate data to ensure adequate staffing levels for high quality. This position is responsible for supporting the optimal and appropriate resource management in collaboration with the Nurse Manager or Director of Nursing (DON). Nature and Scope This position, under the direction of the Nurse Manager or DON, is responsible for adjusting and monitoring staffing levels of the nursing division as well as maintaining open and active communication among both nursing staff and management. The incumbent works closely with the Nurse Manager or DON and other Nursing Department representatives to ensure appropriate staffing levels. Incumbent responsibilities include: 1. Assisting administration budget adherence and statistical analysis, including tracking of nursing unit productivity and position control report. 2. Tracking absenteeism and reporting to Nurse Manager or DON in a timely manner for follow-up. 3. Accurately processing timecards, verifying hours and areas worked for General Nursing, Nursing Administration or other areas. 4. Coordinating and/or processing invoices for any agency or travel nursing personnel, verifying hours and areas worked before approval by Nurse Manager or DON. 5. Assisting in the collection of quality data of support staffing effectiveness and other quality measures as indicated. 6. Coordinating the design, development, planning and prioritizing of tasks related to the maintenance of KRONOS, acting as subject matter expert for Kronos-Advanced Scheduler. 7. Assisting in the development, implementation and publishing of nursing unit policies and procedures related to staffing issues. 8. Participating in and/or conducting training programs, troubleshooting system problems, enlisting support of appropriate personnel when needed. 9. Compiling and maintaining agency QI tracking, record keeping and productivity. 10. Maintaining and monitoring rental equipment tracking for the entire facility to ensure accuracy of invoices. 11. Managing the cash receipt posting process. 12. Coordinating the development, design, implementation and maintenance of automated systems and their required interdepartmental policies and procedures. Challenges Challenges of this position include ensuring and maintaining the quality of the database and providing accurate and timely reports to Nursing Administration management and other departments as requested. Other challenges are providing well-trained, service-oriented staff to nursing units on an as-needed or emergency basis, proactively reviewing upcoming unit schedules to achieve the safest, most efficient and most financially responsible staffing levels possible, and working with Human Resources to ensure all nursing personnel (permanent staff and agency) have a valid Nevada nursing license. The incumbent is challenged to meet constant deadlines and has the authority to make independent judgments about changes, including canceling or scheduling work shifts. Upon request, this position may be required to compose correspondence, organize statistical data, prepare for presentation as needed; organize written materials, maintain an efficient filing and data system, and provide assistance on various projects. This position does not provide patient care. General Statement The foregoing description is not intended to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job. Minimum Qualifications Education: Must have working-level knowledge of the English language, including reading, writing, and speaking English. Preference will be given to applicants who have earned a high school diploma. Experience: Three (3) years general clerical experience or two (2) years secretarial experience. License(s): None. Certification(s): None. Computer / Typing: Proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word; able to use the computer to complete online learning requirements, access online forms and policies, and complete online benefits enrollment. #J-18808-Ljbffr