ASL Coordinator

JOB DESCRIPTION

Job Title

Job Description

Approved Supplier List (ASL) Coordinator

The ASL Coordinator supports the maintenance, accuracy, and day-to-day administration of the Approved Supplier List (ASL) in alignment with internal Quality Management System (QMS) procedures and regulatory requirements (e.g., ISO 13485, FDA QSR). This role is responsible for executing defined ASL processes, ensuring supplier records are complete, up to date, and properly documented to support compliant purchasing and audit readiness.

Your role:

• ASL Data Maintenance & Accuracy: Create, approve, and maintain ASL records within designated systems (e.g., SAP), ensuring all supplier data fields (status, classification, scope, and supporting documentation) are complete and accurate. Perform routine updates and administrative changes based on input from SQEs or process owners, including supplier activation, updates, and blocking activities.
• Supplier Documentation & Record Alignment: Verify that all required qualification documentation (e.g., audits, certifications) is available prior to ASL updates and ensure it is properly uploaded, organized, and maintained. Maintain alignment between ASL entries and supplier qualification records to ensure consistency and traceability.
• Audit & Compliance Support: Prepare and provide ASL data, reports, and documentation to support internal and external audits, ensuring records are complete, traceable, and readily accessible. Identify and help resolve data gaps, inconsistencies, or missing documentation to maintain audit readiness.
• Supplier Status Management & Tracking: Execute supplier status updates (e.g., Approved, Conditional, Blocked) based on inputs from SQEs, quality teams, or audit outcomes, ensuring only qualified suppliers are listed as approved. Track and document all ASL updates and changes to maintain full traceability and compliance.
• Reporting, Data Quality & Cross-Functional Coordination: Generate standard ASL reports and monitor supplier approval status and documentation completeness while highlighting data quality issues to the ASL Manager or SQEs. Collaborate with SQEs, Procurement, and Quality Systems teams to ensure consistent process execution and effective communication of ASL updates and requirements.

You're the right fit if:

• You’ve acquired 5+ years of experience in one or more of the following areas: Supplier Quality, Quality Systems/QMS, Supply Chain/Procurement, Document control or data management in regulated environments. You have strong experience working within the medical device industry (strongly preferred), pharmaceutical, or other regulated industries. Experience supporting supplier qualification, purchasing controls, or audit activities is a plus.
• Your skills include a basic understanding of supplier qualification and purchasing controls, and Quality Management Systems (QMS); familiarity with regulatory expectations such as ISO 13485 and FDA 21 CFR Part 820 (QSR); and experience working with systems like Windchill, Appian, ERP Systems (SAP, etc. ) or document management systems as well as controlled documentation and data governance practices.
• You have a Bachelor’s degree or higher in Engineering (strongly preferred) or Quality, Supply Chain, Business, or a related discipline required. Equivalent combination of education and relevant experience may be considered.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position .
• You have strong attention to detail and data accuracy focus, ability to follow and execute standardized processes and procedures, strong organizational and communication skills, and the ability to manage multiple tasks and prioritize work in a structured environment.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office-based role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business .
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Ontario, CA is $78,000 to $123,000.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.   

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered.  Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.  Details about our benefits can be found here . 

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case. 

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position.  For this position, you must reside in or within commuting distance to posted locations .

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.  Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.