HR Generalist

Human Resources Generalist

Premier Press is one of the largest creative production companies on the West Coast, working with some of the most recognizable brands from around the world. If you're someone who's a self-starter, detail oriented and motivated to learn, this could be a great opportunity to work at an exciting and growing company.

Our Mission: Bring order to the chaos of creative production and distribution, making it easy to bring your brand to life.

Our Vision: Create a world free from dull marketing.

Our Values:

• Go Beyond
• Discover New Ways & Ideas
• Respect Ourselves, Each Other, and Our Community
• Deliver the Best Client Experience

Classification: Full-Time, Exempt

Salary: Dependent on experience

Reports to: Human Resources Manager

Schedule: Monday - Friday, 8am- 5pm

Location: In-Office (no remote), 5000 N Basin Ave., Portland, OR 97217

Benefits:

• Health insurance (100% employer-paid premiums)
• Basic Life Insurance (employer paid)
• Dental & Vision Insurance (low-cost premium)
• Employee Assistance Program
• 401k with annual profit sharing
• Paid Time Off, increases with tenure
• Paid Holidays
• Mass-Transit Reimbursement Program helps employees save on commuting costs

General Summary: The HR Generalist will support the daily processes of the Human Resources department at all levels, including partnering with the HR Manager in recruiting & onboarding, payroll, benefits, leave administration, HRIS maintenance, and upkeep of culture initiatives, special projects, leadership support, and enforcing company policies and practices. The HR Generalist will serve as a key resource for employees and managers, ensuring workplace policies and procedures are applied consistently while fostering a positive and productive work environment.

Key Responsibilities / Essential Functions: This is a list of the primary responsibilities; however, additional duties and responsibilities may be assigned as needed for organizational success.

• Administers day-to-day processes for human resource activities including recruiting, payroll, leave administration, HRIS, performance, culture initiatives and projects as needed.
• Builds positive employee relationships through proactive communication, timely follow-up, and clear guidance on HR programs, policies, benefits, and workplace concerns.
• Leads full-cycle recruitment activities, including job requisition intake, job description development, candidate sourcing and communication, screening, interviewing, offer preparation, and onboarding.
• Conducts or acquires background checks and employee eligibility verifications.
• Conducts new employee orientations, facility tours, and onboarding activities to create a positive and welcoming employee experience from day one.
• Generates official internal documents such as offer letters, verification of employment, COBRA continuation letters, etc.
• Ensures organizational communications are aligned with Premier's mission, vision, and values.
• Processes employee separations, including voluntary and involuntary terminations, exit documentation, system updates, final pay coordination, and offboarding activities.
• Assists with employee relations, internal investigations, and potential legal compliance/communications.
• Maintains benefits and wellness programs.
• Administers the performance evaluation program and implements employee recognition programs.
• Provides insights for people operations on performance, best practices, and standards for improvement.
• Maintains a thorough understanding of Premier Press policies, procedures, and standards while ensuring compliance with applicable local, state, and federal employment laws and regulations. This includes the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), Paid Leave Oregon (PLO), Oregon Family Leave Act (OFL), Americans with Disabilities Act (ADA), and Equal Employment Opportunity (EEO) requirements.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Files EEO-1 report annually and maintains other records and reports to conform to EEO regulations.
• Maintains, evaluates, and updates all HRIS data systems and physical files.
• Establishes and maintains strong relationships with departments, vendors, subcontractors, and community leaders.
• Serves as a backup for payroll processing, ensuring accuracy, confidentiality, and timely completion of payroll activities.
• Other duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Supervisory Responsibility: This position has no supervisory responsibility.

Required Qualifications:

• Associate's or Bachelor's degree in HR, Business Administration, or related field; or equivalent combination of education and experience.
• Minimum of 3 years of progressive Human Resources experience with exposure to multiple HR functions such as recruitment, leave of absence, benefits, compliance, and employee relations.
• Strong knowledge of payroll systems and HRIS software, preferably Paylocity.

Preferred Qualifications:

• SHRM-CP or PHR.
• Experience in manufacturing industry, a plus.
• Experience supporting safety programs and compliance audits.

Core Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks, remain adaptable, and delegate them when appropriate.
• Ability to act with integrity, professionalism, discretion, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite including Outlook and Excel or related software.
• Proficiency with or the ability to quickly learn HRIS and ATS.

Additional Details:

Work Environment: This position operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, printers, copiers, and other common business technologies. This is an on-site position and requires the ability to access and navigate all departments within our facility, which spans more than 170,000 square feet.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit; walk; use hands and fingers, handle or feel; reach with hands and arms; and push carts. The employee is occasionally required to stoop or kneel. The employee must frequently lift and move up to 5 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Alcohol and Drug-Free Policy: We are an alcohol and drug-free workplace. Offers are contingent on the successful completion of background checks and drug screenings. (While we prohibit impairment on the job, our policy does not restrict lawful, off-duty marijuana use.)

EEO: Premier Press provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any time without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.