Pre-Closing Processor

Why First Excel Title?

Let’s face it, not all title companies are the same & very few are the preferred title company for some of the largest privately owned Residential Builders in the region AND are also experienced in the area of construction loans & land acquisitions. We do it all! We have multiple office locations and our wide range of clients span from individuals looking to refinance and/or purchase property to local builders and private real estate investors. It is our hope that we can add you to our First Excel Title family. If you enjoy a fast-paced work environment where you can make an impact daily, we’re looking for you!

Pre-Closing Processor

***This position offers the flexibility to work remotely within the state of Virginia or on-site at our Fairfax, VA office.***

Responsibilities and Duties

• Build and maintain relationships with realtors, lenders, attorneys, builders, and clients throughout the pre-closing lifecycle, serving as the primary point of contact from post-contract through settlement
• Act as liaison between all transaction parties - proactively reaching out to lenders, buyers, and attorneys to collect title commitment requirements, payoff statements, HOA estoppels, and outstanding contract conditions
• Open and manage new purchase and refinance files in Qualia, including data entry, document uploads, task tracking, and status updates to ensure files are settlement-ready
• Communicate order status and document requests to internal closers and external parties via Qualia’s messaging and task tools, maintaining accurate and timely file notes throughout the process
• Coordinate scheduling of closings in collaboration with the closing team, confirming dates and times with all required parties and circulating calendar confirmations
• Identify and escalate pre-closing title issues, lien discrepancies, or outstanding conditions to the appropriate team member for resolution
• Collect and review initial buyer/seller intake documentation and confirm accuracy against contract terms prior to file handoff to the closing team

• Support scheduling and administrative coordination as needed during peak periods

• Other administrative tasks as assigned by manager
• Adherence to company safety standards and help promote a safe working environment for all employees & clients

Position Standards

• Excellent interpersonal skills to effectively communicate both internally and externally to solidify business partnerships and a positive work environment
• Strong organizational skills & the ability to multi-task
• Strong attention to detail

Position Requirements

• 2+ years of Florida, Maryland, or Virginia real estate title experience
• Knowledge of real estate guidelines, ALTA Best Practices & title insurance regulations
• Proficiency with Qualia (transaction management software) or similar real estate transaction platforms

Preferred

• Certification as a notary public

First Excel Title is an affiliate of Stanley Martin Homes.

The hourly salary range for this position is $28.17 to $30.86