Procurement Specialist

Job Description

Job Description

Description:

Position Summary

The Procurement Specialist is responsible for sourcing, purchasing, and managing inventory for medical imaging equipment, including X-ray, fluoroscopy, CT, and related diagnostic imaging systems. This role requires a highly resourceful, hands-on procurement professional who excels at locating hard-to-find or obsolete parts, identifying alternative solutions, and solving urgent equipment issues under tight timelines. Success in this role depends on persistence, creativity, and the ability to “hunt down” critical components; not just manage routine purchasing workflows. This role ensures the timely and cost-effective acquisition of parts, components, and services to support installation and service operations. The Procurement Specialist works closely with Sales, Service Operations, and vendors to maintain equipment uptime, ensure vendor compliance, and support customer satisfaction across CMS Imaging’s service footprint.

Primary Responsibilities

• Manage all procurement workflows in accordance with CMS Imaging’s purchasing guidelines.
• Source medical imaging equipment parts, components, and services.
• Serve as the primary communication link between vendors, Sales, and Service Operations.
• Maintain vendor relationships and negotiate pricing, terms, and availability.
• Ensure accurate purchase order creation, tracking, and documentation.
• Identify and source hard-to-find, discontinued, or long-lead-time components
• Research alternative parts, cross-references, and refurbishment options when OEM parts are unavailable
• Track order status, backorders, and supply chain risks.
• Provide timely updates and reporting to management.

What Success Looks Like

• Quickly locates rare or obsolete parts to prevent equipment downtime
• Finds creative sourcing solutions when traditional vendors cannot deliver
• Builds a reliable network of specialty vendors and repair partners
• Responds with urgency in high pressure service situations

Essential Functions, Duties, and Responsibilities

• A. Procurement / Operational Execution
• • Perform all procurement duties based on CMS Imaging’s established purchasing guidelines.
• • Source and purchase imaging equipment parts including tubes, detectors, generators, DR panels, coils, and power supplies.
• • Procure service contracts, field service support, and repair services for imaging systems.
• • Create and process purchase orders with accuracy in pricing, quantities, and delivery timelines.
• • Coordinate delivery schedules and shipping logistics with vendors and internal teams.
• • Track orders, backorders, and lead times; proactively resolve delays or discrepancies.
• • Support inventory management, including monitoring stock levels and replenishment planning.
• B. Vendor Communication & Coordination
• • Communicate with OEMs, third-party vendors, and parts distributors to obtain quotes and confirm product availability.
• • Negotiate pricing and terms to ensure cost-effective purchasing.
• • Develop and maintain strong vendor partnerships.
• • Collaborate with Sales and Service Operations to align procurement with project and service timelines.
• • Resolve vendor-related issues including returns, warranty claims, and billing discrepancies.
• • Provide timely updates on order status and potential supply chain risks.
• C. Documentation & Compliance Requirements
• • Maintain accurate records of purchase orders, invoices, inventory transactions, and vendor contracts.
• • Ensure procurement activities comply with CMS Imaging policies, as well as applicable regulatory and quality standards (FDA, ISO, etc.).
• • Maintain documentation for equipment traceability, warranty tracking, and vendor performance.
• • Support audit readiness and quality assurance processes.
• • Continuously update purchasing procedures and documentation standards.
• D. Internal Collaboration & Meetings
• • Participate in operational and project-related meetings as applicable.
• • Provide timely and accurate procurement updates to management and internal teams.
• • Collaborate with Service Engineers, Sales, Finance, and leadership to support operational needs.
• • Assist service teams with part identification, technical specifications, and sourcing alternatives.
• • Maintain consistent communication across departments to support equipment uptime and customer satisfaction.

Education & Training

• Associate’s or Bachelor’s degree in Supply Chain, Business, Healthcare Technology, or related field preferred.
• Procurement or supply chain certifications or training preferred.

Experience

• 2–4 years of procurement, purchasing, or supply chain experience.
• Experience with medical imaging equipment (X-ray, CT, fluoroscopy) preferred.
• Experience working cross-functionally with Sales, Service, and Operations teams.
• Vendor management and negotiation experience required.

Technical Requirements

• Strong understanding of imaging equipment components and terminology.
• Proficiency with ERP or purchasing systems (e.g., SAP, Oracle, NetSuite).
• Strong computer skills, including Microsoft Office Suite.
• Ability to learn CMS Imaging systems and workflows.
• Understanding of inventory control and supply chain processes.

Core Competencies (Including KSAs)

Knowledge

• Procurement and supply chain management principles
• Medical imaging equipment and component sourcing
• Vendor sourcing and contract negotiation practices
• Inventory management and demand planning
• CMS Imaging purchasing guidelines (or ability to learn quickly)

Skills

• Strong organizational and time management skills
• Excellent written and verbal communication
• Vendor negotiation and relationship management
• Attention to detail and documentation accuracy
• Analytical thinking and problem solving
• Proficiency with procurement and communication tools

Abilities

• Manage multiple purchasing requests simultaneously in a fast-paced environment
• Build effective working relationships with vendors and internal teams
• Maintain accuracy under deadlines
• Adapt to supply chain disruptions and changing operational needs
• Represent CMS Imaging professionally in all interactions

Core Competencies

• Collaboration
• Communication
• Accountability
• Customer Focus
• Process Discipline
• Problem Solving
• Professionalism

CMS is proud to be an Equal Opportunity employer