School Business Administrator

26-27 Principal Secretary/Business Manager Dubuque Community Schools George Washington Middle School - Dubuque, Iowa Open in Google Maps This job is also posted in TeachIowa, Iowa's Marketplace for education jobs Job Details Job ID: 5914264 Application Deadline: Posted until filled Posted: Sep 03, 2026 3:20 PM (UTC) Job Description 12 months;8.0 hrs/day Hourly rate: $20.21 JOB GOAL: The mission of the Dubuque Community School secretaries is to provide professionalsupport to the educational team thereby enhancing the learning process and high studentachievement. BASIC FUNCTION: Assist the principal, school community (staff, students, parents, support staff) and thepublic community in providing a smooth and efficient operation of the school to enhance apositive learning environment for students. Positive Responsibilities Provide support and assistance to students, staff, and community including parentsand school/business partners, AEA, and area agencies. Model exemplary human relations skills (including empathy, humor, patience,problem solving, and resourcefulness) with our learning community. Model multi-cultural non-sexist policies and procedures. Brainstorm/implement initiatives to improve the school culture. Participate in action teams and staff meetings. Facilitate registration day set up and operation and e-registration /first day parent teacherconferences/schedules. Support the school and District in carrying out its directives. Maintainconfidentiality in all issues relating to staff and students. Word process communications, awards, handbooks, brochures, ComprehensiveSchool Improvement Plan and other pertinent documents. Facilitate newsletters and other announcements to learning community. Proofread communications and publications. Word process confidential evaluations and/or confidential/sensitive documents. Maintain student and staff files. Oversee budget, funds and finance records (daily, weekly, monthly, and yearly). Maintain supply and equipment inventories. Telephone responsibilities for students and staff. Design/implement database, word processing, and spreadsheet templates. Design/implement database files for publication. Knowledge of automated lunch program and publication. Coordinate daily absences, record keeping, family communication and attendanceand tardy policies. Knowledge of office technology: computer, printers, copiers (including serviceagreements and pin numbers), intercom, security system, bells, telephones, and paging system. Problem solve and process repair of equipment. Maintain school calendar and collaborate with Buildings and Grounds, LeisureServices, and area organizations. Facilitate invoices, purchase orders, and requisitions through IVisions. Collaborate with Transportation Department to coordinate students and staffbussing needs. Working knowledge of the Aesop System. Utilize school accounting system according to DCSD guidelines. Review and submit bi-weekly and monthly time and attendance to PayrollDepartment in a timely and accurate manner. Reconcile reports from attendance in Frontline. Collect and process student fees and fines. Collaborate with health/clerical paraprofessional. Perform all other duties as assigned. Responsibilities School representative Continuous school operation Communication Professional behavior and dress Confidentiality Sensitivity Multi-cultural, non-sexist Budget, funds and finances Invoicing, purchase orders, and requisitions Students, staff, and community collaboration (including school/business partners)Forum collaboration Handle multiple tasks simultaneously in an efficient manner Loyalty to organization Position Type: Full-time Job Categories: Administration > Business/Finance Administration > Director/Coordinator/Manager Support Staff > Secretary Equal Opportunity Employer All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers. Contact Information Amy Hawkins 2300 Chaney Road Dubuque, Iowa 52001 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr