AP Administrator

Job Description

Job Description

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Finance & Accounting team. This role will focus on administering and maintaining our invoice routing and approval software.

The ideal candidate is comfortable working with technology, enjoys improving processes, and can ensure invoices move efficiently and accurately through the appropriate review and approval workflows.

Key Responsibilities

• Manage the day-to-day accounts payable process, including invoice receipt, matching purchase orders, coding, routing and approval.
• Serve as the primary administrator and point of contact for the invoice routing and approval software.
• Maintain invoice workflows, approval rules, user access, and system settings.
• Route invoices to the appropriate departments and approvers based on established policies and approval requirements.
• Review invoices for accuracy, completeness, proper coding, and appropriate approvals.
• Partner with Project Managers and Engineers to resolve invoice and approval issues.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience administering or working with invoice workflow, AP automation, or invoice routing system preferred.
• Strong understanding of accounts payable processes and internal controls.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to troubleshoot workflow and system issues independently.

Compensation & Benefits:

• Profit sharing bonus
• Employer Paid Medical & Dental coverage
• PTO, paid holidays and sick time (per MA)
• 401K with company match

Women, Minorities and Veterans are encouraged to apply.   

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MAS Building & Bridge, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, MAS Building & Bridge, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training