Executive Assistant - temp to perm

FlexStaff is seeking a temp to perm Executive Assistant for our client, a higher education organization located in the Bronx.

This is an on-site position, Monday-Friday, 9:00am-5:30pm (1-hour unpaid lunch)

Temp pay rate: $32.00-33.00/hr

*higher education experience is highly preferred

Our client is looking for a proactive and highly organized Executive Assistant to provide comprehensive, high-level administrative support to the Vice President of Development. This visible role requires exceptional judgment, independent thinking, and strong customer service in a fast-paced environment.

Key duties include managing complex calendars, coordinating travel, handling communications, tracking projects, and interacting with senior leadership (e.g., President, CEO, Deans, Executives and Department Chairs) and high-profile external stakeholders (e.g., donors, trustees).Provide administrative coverage for other AVPs in the absence of their EAs as needed.

RESPONSIBILITIES

• Manage the Vice President's complex calendar, including scheduling, conflict resolution, and coordinating detailed domestic and international travel with itineraries and briefings.
• Organize and coordinate high-level meetings with various stakeholders, preparing agendas, disseminating materials, and taking minutes as needed.
• Oversee all incoming communications, triage requests, and prepare/edit professional correspondence and documents for the VP's approval.
• Proactively gather and prepare research and briefing materials to ensure the VP is fully prepared for all engagements.
• Collaborate with the Assistant VP to track key projects and maintain the VP's schedule and awareness of critical updates.
• Provide exceptional customer service to all internal and external constituents, including senior leadership, Board members, and donors.
• Utilize Raiser's Edge for data management, reporting, and information retrieval.
• Represent the Vice President with the utmost professionalism, exercise sound administrative judgment, and maintain strict confidentiality.
• Perform additional administrative duties as assigned.

QUALIFICATIONS

Experience:

• High School Diploma and 5+ years of progressively responsible administrative support.

Skills:

• Superior organizational skills and meticulous attention to detail.
• Excellent calendar management, specifically for complex executive meetings.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional verbal and written communication.
• Strong decision-making ability and sound judgment.

Attributes:

• Exceptional customer service and professional demeanor (phone and in-person).
• Ability to thrive in a fast-paced, high-pressure environment; flexible, proactive, and efficient.
• Unwavering professionalism and strict confidentiality.
• Positive attitude, strong initiative, and ability to quickly learn office operations.