Legal Secretary (Hybrid)

Position Legal Secretary (Hybrid) in the Office of the General Counsel, California State University, Office of the Chancellor, located in downtown Long Beach, California. Salary Up to $91,140 per year, commensurate with qualifications and experience. Work Arrangements Hybrid: Flexibility to telecommute two days a week with three days on-site at the main headquarters in Long Beach, California. Benefits Comprehensive Health, Dental, and Vision Benefits Generous vacation plan 15 paid holidays a year Tuition waiver education program (also applies to eligible family members) Membership in the California Public Employees Retirement System (PERS) Responsibilities Prepare, format, proofread, and process legal pleadings, briefs, subpoenas, and other legal documents in compliance with applicable federal, state, and local court rules and procedures. Utilize Microsoft Word (including Styles) and Adobe Acrobat to create, bookmark, merge, and manage electronic documents; maintain court calendars; and perform electronic filing (e-filing) and service (e-service). Interact statewide with court clerks, deposition, and attorney services. Prepare and process all forms of communication within and outside of California State University, including proofreading, formatting, and processing of documents. Open and maintain office files, both hard copy and electronic. Maintain calendars, make travel arrangements, prepare travel requests and reimbursements, and complete other CSU administrative forms – electronic and paper. Answer telephones and perform other office-related duties, including filing, copying, scanning, indexing, and various other organizational tasks. Troubleshoot basic computer issues, telephone issues, printer issues, and basic office repairs. Process invoices, membership dues, and run errands across multiple buildings. Support designated attorneys, paralegals, and the Assistant Vice Chancellor and Chief of Staff; cover other attorneys/paralegals when required. Report to the Assistant Vice Chancellor and Chief of Staff for evaluation. Qualifications Type at a corrected rate of at least 55 words per minute. Proficient with current computer platforms and software applications, including formatting legal pleadings/documents, generating tables of content and authorities in Microsoft Word, and bookmarking and combining documents in Adobe Acrobat. Knowledge of California state and federal law. Seven or more years of experience as a Legal Secretary. High School diploma required. Preferred Qualifications Experience using eCounsel, NetDocs, and Deadline Assistant. Bachelor’s degree preferred. Equal Employment Opportunity Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at View phone number on click.appcast.io. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and contact information for the Title IX Coordinator at . E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHS‑USCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID‑19 Vaccination Policy Per the CSU COVID‑19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID‑19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background Check The Chancellor's Office policy requires that the selected candidate successfully complete a full background check, including a criminal records check, prior to assuming this position. #J-18808-Ljbffr