Project Administrator NE

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

Job Description

The Opportunity: The Barbie Product Design Team is a group of passionate and inspired designers dedicated to evolving one of the world's most iconic brands through innovative product design, storytelling, and play experiences.

We are looking for a Project Administrator to support the Barbie Product Design Team in El Segundo, CA. This role will be a critical member of the team, helping coordinate product samples, support milestone reviews, and ensure seamless collaboration across cross-functional partners. This person will serve as a key liaison among multiple teams, managing day-to-day communication and operational processes. We are looking for someone with excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Passion for product design and the Barbie brand is a plus.

What Your Impact Will Be:

• Coordinate photo studio product samples, including ordering, tracking, and distribution of physical samples to external studio production partners.
• Organize and maintain accurate product sample inventories to ensure product integrity for photography, color reviews, and milestone presentations.
• Partner with the design team to prepare products and materials for milestone reviews, design packages, presentations, and style guides.
• Work with creative and technical execution teams to ensure product accuracy. Strong styling instincts and attention to detail are essential when preparing product samples and communicating styling direction to cross-functional partners.
• Collaborate closely with Product Design, Packaging, Creative Operations, Photo Studio teams, and Art Directors to coordinate product samples for photo shoots, milestone meetings, and presentations.
• Organize and communicate product updates, changes, and next steps across multiple stakeholder groups.
• Manage product sample ordering and tracking processes to support the Barbie Product Design Team, maintain organized product archives, and ensure design spaces and sample inventories are updated with the latest products and prototypes.
• Provide general administrative and project coordination support to ensure the smooth operation of the Product Design organization.

Qualifications

What We’re Looking For:

• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
• 2+ years of experience in a fast-paced environment.
• Exceptional attention to detail and strong sense of urgency.
• Experience using Excel, PowerPoint, Photoshop, and Illustrator.
• Ability to build and maintain positive working relationships across the organization.
• Trusted partner who can handle confidential and sensitive information with discretion.
• Ability to adapt quickly and effectively manage changing priorities and schedules.
• Strong collaboration skills and experience serving as a liaison between multiple teams.
• Excellent written and verbal communication skills.
• Outstanding organizational, planning, and prioritization capabilities.
• Proactive mindset with the ability to identify process improvements and implement solutions.
• Ability to lift and carry up to 50 pounds as needed.

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!



How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:
This role is an in-office role Monday-Thursday, and work from home on Fridays. We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

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Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy