Student Office Assistant

Position Details

Position Details


Student Employment Enrollment Requirements
Indiana State University student enrolled in at least 6 credit hours.


Comments to Applicants


ll student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf


Notice of Vacancy Number
ST2600024


Job Title
Student Office Assistant


Job Category
Regular Student Job


Job Type
Regular Student Jobs


Position Class Code
82100 Student Employee


Student Pay Grade
999


Hourly Wage/Salary
13.00


Job Summary/Basic Function


Provides general office assistance to the faculty, staff and students who work in or visit the University.

Specific Responsibilities


Greet and assist students, faculty, staff, and visitors in a professional manner.

Answer phone calls and direct inquiries to appropriate personnel.

Monitor and respond to departmental email inquiries as assigned.

Provide general information regarding departmental programs, events, and services.
Assist with filing, scanning, copying, and organizing departmental records.

Prepare documents, spreadsheets, and forms using Microsoft Office applications.

Maintain electronic and paper filing systems.

Help track office supplies and notify staff when replenishment is needed.
Enter and update information in departmental databases and spreadsheets.

Assist with maintaining faculty, student, and alumni contact lists.

Verify accuracy of records and report discrepancies.

Help organize and archive departmental documents.
Prepare event materials, nametags, signage, and attendee packets.

Assist with creating flyers, digital signage, and social media content.

Update bulletin boards and departmental displays.

Help gather information for newsletters and promotional materials.

Support outreach efforts for departmental programs and events.
Assist prospective and current students with basic questions and referrals.

Support recruitment and retention initiatives through administrative assistance.

Work Schedule


The Department of Multidisciplinary Studies office is open Monday through Friday from 8:00 a.m. to 4:30 p.m. The selected student will work an agreed-upon schedule based on their academic commitments and the needs of the department. Weekly hours will not exceed 20 hours per week during the academic year.

Desired Start Date
08/18/2026


Open Date
07/23/2026


Close Date
08/23/2026


Required Relevant Education & Experience
High School diploma or GED


Required Field(s) of Study


Indiana State University student enrolled in at least 6 credit hours.

Preferred Relevant Education and Experience


Current student pursuing a major, minor, or certificate within the Department of Multidisciplinary Studies (Economics, Gender Studies, International Studies, Multidisciplinary Studies, Philosophy, or Sociology).

Strong written and verbal communication skills.

Ability to work respectfully and effectively with individuals from a wide range of backgrounds, experiences, and viewpoints.

Prior customer service and office experience preferred.

Supervisory Responsibilities
This job has no supervisory responsibilities.


Required Certificates, Licenses and Registrations

Other Required Certificates, Licenses and Registrations

Preferred Certificates, Licenses and Registrations

Preferred Other Certificates, Licenses and Registrations

Knowledge, Skills and Abilities
Able to multitask, Able to work well with others, Attention to detail, Proficiency with Microsoft Office and other computer applications


Other Knowledge, Skills and Abilities

NCAA Guidelines


All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.

No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.

Job Duties


Essential Duties and Responsibilities

General office responsibilities include, but are not limited to:

• Filing, answering phones, greeting visitors, deliveries, and record keeping.
• Answering phone and direct calls and visitors.
• Completing tasks accurately and in a timely fashion.
• Maintaining confidentiality of personal and University business within the office.
• Delivering documents and paperwork across campus.
• Creating and/or update spreadsheets.
• Operating copy/printer/fax/scan machine in office.
• Completing additional duties as assigned.