Front Desk Coordinator

Job Description

Job Description

Robert Half is seeking a Front Desk Coordinator to support daily office operations and create a positive first impression for visitors, clients, and staff. This role is responsible for managing front desk activities, handling incoming calls, coordinating schedules, and providing administrative support to help ensure the office runs smoothly. The ideal candidate is detail-oriented, customer-focused, and comfortable multitasking in a fast-paced environment.

Responsibilities:

• Greet visitors and serve as the first point of contact, ensuring a welcoming and detail oriented office environment.
• Answer and manage incoming calls, direct inquiries, and provide general information as needed.
• Schedule appointments, coordinate calendars, and assist with maintaining an organized daily workflow.
• Perform administrative duties such as filing, data entry, document preparation, and record keeping.
• Handle incoming and outgoing mail, deliveries, and packages.
• Maintain the front desk and common office areas so they remain neat, organized, and presentable.
• Monitor office supply inventory and coordinate ordering of needed materials.
• Provide general clerical and administrative support to staff and leadership as needed.
• Open and close the office according to established procedures.
• Assist with additional office coordination and customer service tasks as assigned.

Qualifications:

• Prior experience in a front desk, receptionist, or administrative support position.
• Ability to manage inbound calls effectively using a multi-line phone system.
• Strong customer service skills with a calm and detail oriented approach to client interaction.
• Comfortable handling scheduling, appointment coordination, and general office support responsibilities.
• Ability to stay organized, multitask effectively, and perform well in a busy environment.
• Basic administrative skills including filing, data logging, and payment handling.
• Willingness to learn new systems and tools, including QuickBooks. Bilingual communication skills are a plus, but not required.

Apply online today!