Recruiting and Onboarding Specialist

Job Description

Job Description

Description:

Company Overview

Urology of Virginia has a long history of providing comprehensive, high-quality urological care throughout Hampton Roads and northeastern North Carolina. Our clinical team includes certified urologists, many of whom are fellowship-trained, nationally recognized, published, and leaders in their field.

At Urology of Virginia, our employees are at the heart of everything we do. Guided by our core values of People First, Be Accountable, Pursue Excellence, Communicate Well, and We Before Me, we are committed to creating an exceptional workplace and delivering outstanding patient care.

Job Overview

We are seeking a detail-oriented and customer-focused Recruiting & Onboarding Specialist to support talent acquisition and employee onboarding for our growing specialty medical practice. This role is responsible for healthcare recruiting, candidate sourcing, interview coordination, onboarding, new hire orientation, and HRIS administration. The ideal candidate is organized, proactive, and thrives in a fast-paced healthcare environment.

Duties and Responsibilities

Recruiting & Talent Acquisition:

• Manage recruiting activities for clinical and non-clinical positions
• Post and maintain job openings in Paylocity and the Applicant Tracking System (ATS)
• Source candidates through job boards, schools, community partnerships, and professional networks
• Screen applicants and coordinate interviews with hiring managers
• Conduct reference checks, background screenings, OIG screenings, and credential verification
• Prepare offer letters and coordinate pre-employment requirements
• Track recruiting metrics and support a positive candidate experience throughout the hiring process

Employee Onboarding:

• Coordinate all onboarding activities for newly hired employees
• Process new hire paperwork and maintain personnel records
• Set up employees in Paylocity and HRIS systems
• Coordinate compliance training, orientation, and onboarding requirements
• Track employee licenses, certifications, and renewal dates
• Serve as a resource for new employees and help ensure a smooth transition into the organization

HR Support:

• Maintain accurate employee records and documentation
• Complete employment verification requests
• Prepare HR reports and workforce data as needed
• Support employee engagement and employee recognition initiatives
• Assist with HR projects and administrative activities
• Maintain strict confidentiality of employee and organizational information

Required License/Experience/Skills

• Associate degree or equivalent combination of education and experience
• Minimum of two (2) years of experience in recruiting, talent acquisition, onboarding, human resources, healthcare administration, or a related field
• Experience working with an ATS, HRIS, or payroll system
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Strong organizational, communication, and customer service skills
• Exceptional attention to detail and ability to manage multiple priorities
• Ability to maintain confidentiality and exercise sound judgment

Preferred License/Experience/Skills

• Healthcare recruiting or medical practice experience
• Experience with Paylocity
• Knowledge of healthcare credentialing, licensure verification, and compliance requirements

Compensation and Benefits

• Competitive pay $28.00 - $33.00
• Medical, dental, and vision insurance
• 401(k) with Profit Sharing
• Paid time off and paid holidays
• Employee Assistance Program (EAP)
• Professional development opportunities
• Supportive and collaborative work environment

Equal employment opportunity for all is a very important philosophy for our practice. We will evaluate all applicants and employees without regard to race, color, religion, national origin, sex, age, non-disqualifying disability, history of military service, genetic information, or any other status protected by law. This policy applies to all employment practices, including, but not limited to, recruitment, employment, assignments, promotions, reassignments or transfers, disciplinary matters, establishment of rates of pay or other compensation, and selection for training programs.