Director of Parish Operations (EX)

The Director of Operations serves as staff support to the Pastor by fulfilling parish administrative needs related to finance, facilities management, operations, and human resources. He or she directs these efforts with relevant expertise within a framework of shared ministry and Catholic values. The Director of Operations serves in a key parish management role. Together, the Pastor, Deacon(s), and Director of Operations form the core management team that ensures the parish’s pastoral and temporal needs are sustained. Essential Functions Establishes and maintains accurate filing, record keeping and reporting system for all parish financial matters. Prepare monthly, quarterly, and year-end reports, including financial statements, for parish and Archdiocese. Reconciles Bank statements monthly; analyzes fees paid and interest earned and recommends changes as appropriate to insure maximum returns. Establishes and maintains a cash‑flow management system with purchasing and payment schedules clearly defined. Prepares and administers the annual parish budget in collaboration with the Finance Committee, Pastor, and Pastoral Council. Conducts periodic reviews of budget (minimum bi‑annually) and recommends adjustments as necessary. Monitors and processes collection, counting, recording and depositing of parish revenue from all sources. Ensures that adequate internal controls are in place and adhered to for the processing of all revenues. Serves as a resource to parish organizations in all financial matters. Administrative Responsibilities Directs the operations of the parish office. Schedules staff and ensures adequate coverage for office functions. Ensures appropriate records are completed and maintained for payroll purposes and for the accurate accounting of leave taken and remaining leave balances. Oversees the day‑to‑day operation of the cemetery with the Secretary, including marketing, sales, recordkeeping, cash management, contract negotiation, and maintenance of grounds and markers. Oversees the compilation of required data for the annual Archdiocesan Consolidated Report and submits the report annually according to established deadline. Controls parish office IT support, computer, and equipment. Attends staff meetings, the Finance Committee, Pastorate Council, and Lay Corporators’ meetings. Provides time off during the day to accommodate these weeknight meetings. Supervises or directs the maintaining of parish membership and sacramental records. Maintains We Share for online giving and assists OLOS parishioners in updating donation records when necessary. Supervises the Parish Secretary and other positions as directed by the Pastor. Works with the Secretary in maintaining and updating the OLOS website. Facilities Management Responsibilities Manages major repairs or new construction. Schedules all parish facilities to maximize utilization and control unnecessary expenses. Negotiates contracts with suppliers and vendors. Coordinates liability and maintenance needs for all parish facilities. Acts as point of contact for security/alarm company and maintains user database. Prepares, administers, and communicates security policy to staff and parish organizations. Submits maintenance reports to the Archdiocese as required. Understands the parish mission and administers parish business operations accordingly. Participates in Archdiocesan training as directed by the Pastor. Understands Catholic social teaching and applies it in parish policies and procedures. Maintains confidentiality in all areas of responsibility as required. When the Pastor or Weekend Associate is absent, coordinates arrangements of visiting priests to celebrate Masses and funerals and to respond to emergency calls for the Sacrament of the Anointing of the Sick. Attends staff, parish council, and other committee meetings and Archdiocesan meetings where appropriate for training and development. Assists with the selection and hiring of personnel in collaboration with the Pastor and according to Archdiocesan policies; ensures all employees comply with Office of Child and Youth Protection requirements. Provides staff support for the Finance and Corporators’ Committees. Position Qualifications Bachelor’s degree in Business Administration, Finance, or Accounting. Minimum of five (5) years of experience in financial and/or office management within a professional business setting. Minimum of five (5) years of experience directly supervising staff. Must be an active, practicing Catholic fully able to participate in parish life. Advanced proficiency in the Microsoft Office suite, particularly Excel. Knowledge and understanding of the Catholic Church and its mission. Experience with parish ministry efforts, committees, and events preferred. Availability for evening or weekend support as needed, especially for HVAC and maintenance issues and to attend committee meetings such as the Pastoral Council, Finance Committee, and Corporators’ meetings. Salary Range: $52,000 - $64,000, Annualized We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer‑paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Monsignor Slade Catholic School, Inc.