Secretary, Director

Job Title Secretary, Director Job Details Starting Date: Jul 8, 2025 Pay Grade: CT5 Days: 226 Exemption Status: Non‑Exempt Reports to: Director(s) Bilingual and PEIMS Department/School: Central Administration Office Job ID: 5760672 Application Deadline: Posted until filled Posted: Jun 04, 2026 5:00 AM (UTC) Primary Purpose Assist with daily operation of the Bilingual and PEIMS offices and provide clerical services to the Director(s). Qualifications Education/Certification: High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency) Candidate must have a satisfactory outcome of fingerprinting background check. Non‑refundable fee (approximately $50.00) paid by the employee Special Knowledge/Skills: Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, short correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Excellent public relations, organization, communication, and interpersonal skills Ability to use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi‑task numerous complex administrative activities Experience: 3 years or more advanced secretarial experience with extensive contact with people Major Responsibilities and Duties Records, Reports, and Correspondence Prepare correspondence, memorandums, forms, requisitions, and reports for these offices using personal computer. Receive and process work orders. Compile pertinent data to prepare various required state and local reports. Maintain physical and computerized departmental files on departmental issues. Maintain appropriate student records as needed. Answer incoming calls, take messages, and route them to appropriate staff. Answer incoming calls and handle questions and requests that fall within level of responsibility. Accounting Assist with preparation of purchase orders and payment authorizations. Compile and report time records or prepare payroll on employees. Date Entry Input all supply and equipment purchase information in computer. Input student and staff information in computer. Other Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner. Maintain a schedule of appointments and make arrangements for conferences and interviews. Order office supplies for department. Supervisory Responsibilities Monitor the work and issue work assignments to assigned clerical staff. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Position Type Full‑Time Salary $18.92 to $27.79 Per Hour Job Requirements Citizenship, residency or work visa required Contact Information Human Resources Department 5622 Ray Ellison Blvd. San Antonio, Texas 78242 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr