Benefits Specialist

Location: Hybrid (Tualatin/remote)

Position Status: Full-time

Looking for a role where your work has real impact? 

At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal HR resources, as well as companies with internal HR staff seeking expertise and training. We’re known for building strong relationships with our clients, so we can help identify what their business really needs to transform and thrive.

What it’s like to work here

Providing transformational services starts within our walls. We’re invested in creating a positive, rewarding experience with opportunities to learn, grow, advance, and shape the workplace. Xenium offers an inclusive work environment where employees can both make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion—and want to work where everyone knows you and your name, Xenium may be the place for you.

How this role transforms workplaces:

• The Benefits Specialist is responsible for day-to-day administration of ASO and PEO Benefit programs in accordance with ERISA guidelines providing support for technical enrollment, benefit solutions and reporting to ensure efficient benefit administration and client satisfaction.
• Xenium benefit programs may include S125, 401(k) plan, group health, life, disability, equivalent plans, voluntary benefits, COBRA and ACA.
• This role provides independent and proactive direct consultation with client employees and management, and advises on eligibility, benefits provisions, compliance and other matters related to benefits programs.
• Ensures Xenium Payroll receives accurate and timely information for benefit deduction administration including plan changes and adjustments.
• Project manages annual open enrollment for multiple clients, including preparation and communication to clients and employees.
• Ensures accurate and timely enrollment in Prism and carriers during open enrollment or for life events.
• Handles new benefit implementation for existing clients to ensure accurate and timely enrollment in payroll and carriers.
• Supports with benefit plan reconciliation research as needed.
• Supports the development of Xenium benefit documentation and processes.
• Trains new system client users on Benefit related reports and actions in Prism.
• Works collaboratively with all service teams to ensure a high level of expertise and knowledge essential to Xenium clients.

Who you’ll work with:

Internal benefits team members, client contacts, plan administrators, benefit brokers & carriers, cross-functional colleagues in payroll and HR departments.

Required experience and skills :

• Associate’s degree (A. A.) or above preferred, with at least three to five years of benefits experience. Benefit system experience preferred or equivalent combination of education and experience. Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including ACA, ERISA, Section 125, 401k, and DOL.
• Ability to read, analyze, and interpret common technical journals, and legal documents. Ability to respond to common inquiries or complaints from clients. Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to situations. Ability to interpret statistical tables and formulas and to perform mathematical calculations.
• Job requires specialized computer skills to include benefits systems. Must be adept at using various applications including payroll software, excel, report writing, project management, word processing, presentation creation/editing, e-mail and scheduling software. Experience with Prism, ClientSpace, and Monday.com preferred.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Don’t meet every requirement? We’d still like to hear from you:

If you enjoy being part of a collaborative team, building relationships, and making a difference in workplaces, we encourage you to apply – even if you believe you don’t meet all of the requirements described. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the job, and we welcome candidates from all backgrounds. Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team-focused environment.

Total compensation and salary range:

Our total rewards philosophy is centered around the whole person, including comprehensive health and financial benefits and life balance resources designed to support the passion, commitment, and energy that is vital to our team members.

Xenium HR is committed to providing a competitive compensation package. The starting salary for this role ranges from $31.21 – 34.12 per hour, based on skills/knowledge, years of experience, and ensuring pay equity within the organization. The hiring team will share more details regarding compensation based on your experience and location during the interview process.

Benefits: 

Employer paid medical, dental, vision

FSA for health & dependent care

Life & Disability plans

Employee Assistance program

Wellness program

401k with match

Profit Sharing program

Paid time off

Paid holidays of your choice

Perks:

Flexible work arrangement with autonomy and trust

Caring leadership

Complimentary massages

½ day in summer 1x/month (June, July, August)

Tuition/educational assistance for undergrad degrees

Sabbatical and travel awards starting at 10 years

Professional development book clubs and cultural awareness & appreciation conversations

Regular training events

Peer Recognition & Reward program

Employee referral bonus

Business referral bonus

Monthly all-team meetings and team events

Community service

DEI and culture initiatives & teams

Discounts on Stoller wine

To learn more about the workplace culture at XeniumHR, view our video: