UOAA Accounting Manager

Job no: 537116
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance

Department Summary

Administrative Services oversees multiple business hubs and Shared Service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources and procure to pay functions. Administrative Services is a metric driven, people first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.

Compliance and University Association Business Management (CUBM) serves as the centralized business management, governance, and compliance team for the University of Oregon Alumni Association (UOAA), an independent 501(c)(3) nonprofit that operates outside of University of Oregon systems and outside of central university offices such as Business Affairs, Treasury and Tax Services, and Purchasing and Contracting Services. Acting as a comprehensive business services partner, CUBM oversees the UOAA’s business operations, technology ecosystem, financial administration, governance, compliance, and risk management.

Because the UOAA operates independently, many functions typically provided by central university offices fall directly to CUBM. This requires specialized expertise, independent judgment, and oversight of business operations, financial stewardship, technology administration, regulatory compliance, and organizational governance. CUBM also supports the UOAA Board of Directors and ensures operational and compliance alignment across three interconnected organizations that share employees, partnerships, programs, and data.

CUBM also supports 42 chapters and network groups, including 26 regional chapters across 16 states, 4 international chapters spanning 5 countries, 2 professional groups, and 10 affinity groups. Managing this diverse national and international network requires navigating complex nonprofit, tax, financial, and regulatory requirements across multiple jurisdictions while maintaining strong governance and financial controls.

Position Summary

The UOAA Accounting Manager (Accounting Manager) plays a critical and senior role in ensuring the fiscal integrity of the University of Oregon Alumni Association (UOAA) by owning and managing the day-to-day accounting operations of the organization and serving as the principal technical accounting and financial advisor to UOAA leadership.

Reporting to the Director, Compliance and UOAA Business Management, the Accounting Manager utilizes the UOAA’s financial systems to manage and monitor membership dues, donations, event revenues, and related expenditures, including bifurcating blended revenue streams into contribution and reciprocal exchange-benefit portions and advising staff on gift revenue restrictions, Unrelated Business Income Tax (UBIT) triggers, and scholarship tax compliance.

Key responsibilities include consolidating financial information from various sources and reconciling transactions accurately with bank records. This position is responsible for overseeing financial audits, evaluating system outputs for compliance with GAAP and fund accounting standards, and monitoring budgets for external alumni programs. Additionally, the accounting manager analyzes financial data, forecasts trends, and implements corrective actions to address audit findings, all while maintaining strong financial systems and processes.

The accounting manager will prepare and maintain detailed financial records, reconcile accounts, and generate comprehensive financial reports for the director and the Executive Director, UOAA and Associate VP, Alumni Relations, and the UOAA Board of Directors.

• Bachelor’s degree in Accounting, Finance, or a closely related field, AND five (5) or more years of progressive professional accounting experience, including at least two or more (2 or more) years in a senior, lead, or supervisory accounting role within a non-profit organization.
• Proven experience in non-profit fund accounting, including tracking donor-restricted funds and managing multiple revenue types, including grants.
• Proven experience advising on or navigating UBIT triggers, scholarship tax compliance rules, and IRS Form 990 preparation.
• Hands-on experience with integrations between a general ledger and external databases (e.g., alumni management systems or CRMs), including troubleshooting and reconciliation.

• Exceptional customer service skills and the ability to represent UOAA and the university in a friendly, helpful, and professional manner.
• Revenue classification and advisory: expertise distinguishing exchange transactions from conditional and unconditional contributions, and separating blended revenue streams into contribution and reciprocal exchange-benefit values.
• Technical revenue advisory and execution: ability to advise staff on gift revenue restrictions, UBIT triggers, and scholarship tax compliance and administrative requirements, while accurately executing general ledger entries.
• Fund accounting mastery: deep knowledge of managing and balancing net assets with and without donor restrictions, including tracking and executing releases from restrictions.
• Regulatory compliance and reporting: advanced application of FASB/GAAP non-profit standards, direct preparation or review of IRS Form 990, and the ability to lead year-end audits and prepare external audit schedules.
• Financial planning and analysis: ability to participate in the annual budgeting process, design complex financial models, create variance analyses, and develop dynamic cash flow forecasting models.
• Systems integration and reconciliation: competency managing and troubleshooting integrations so the alumni management system syncs accurately with the general ledger and maintains clean reconciliation trails.
• Strategic advisory and collaboration: ability to act in an advisory and lead capacity within a small cross-functional team and to develop junior or transactional staff without direct supervisory authority.
• Advanced proficiency with non-profit ERP/accounting systems (e.g., Sage Intacct, NetSuite, QuickBooks Nonprofit, or Blackbaud) and advanced Excel skills (pivot tables, complex formulas, data modeling).
• Excellent analytical, written, and verbal communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures.
• Ability to interpret and apply rules and regulations in a compliant manner.
• Ability to communicate complex rules and regulations to various audiences in a meaningful and effective manner.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated professionalism when handling sensitive and or confidential materials.
• Proficiency in computer software technology, including Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Strong attention to detail and organizational skills.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications

• Nonprofit accounting experience.
• Active CPA license or CNAP (Certified Non-Profit Accounting Professional) designation.
• Direct experience managing accounting for membership organizations, including bifurcating membership dues.
• Full-cycle accounting experience.
• QuickBooks experience.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call View phone number on click.appcast.io.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

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