OFICIAL PAGADOR/A

Accounting Assistant

Receive invoices and send them to administrators for approval.

Distribute copies of generated checks to each accountant.

Check that all invoices are approved and have the purchase order.

Code the invoices according to the "chart" of accounts and if there is any doubt about the coding, consult with the accounting manager or the accountant in charge of the project.

Match the entries in the system of the invoices "batch processing", before transferring them to the subsidiary ("post batches").

Verify that the total of the invoices matches the total of the "batch".

Prepare the payment requisition in the invoices that require this procedure.

After processing the invoices, deliver to the Accounting Manager the balance pending for payment, according to instruction number 5- "Aging of account payable".

Carry out the corresponding actions to issue checks that need to be made immediately, such as: "petty cash", refunds of deposit, telephone, water, and electricity.

Archive the documents generated by accounts payable such as "invoice posting journal" and "check register" or "manual check register".

Perform monthly and annual closings and print the required reports.

Archive all documentation generated by the department and ensure that everything has the required signatures on each document.

Call suppliers or answer their calls related to any invoice.

Make checks for professional services, compute hours worked, and apply the corresponding retention percentage.

Complete on the checkbook or computer any necessary information on the checks.

Match credit reports and make invoices to the projects that correspond.

Distribute the three batches of checks generated per month from the Second Pay Officer and send the corresponding checks to suppliers, make bank deposits, and punch all invoices with the stamp indicating that it was paid.

Record deposits in the daily register of Executive Homesearch and Reality Services, Inc.

Prepare the invoices of the projects and of the external companies.

Prepare the correspondence and envelopes requested by the Accounting Manager.

Perform any other assigned task that is for their position.