Nutritional Services Administrative Support Specialist

Nutritional Services Administrative Support Specialist

Buildings and Grounds Blue Springs School District 2026 - 2027

Position Summary: The job of Nutritional Services Administrative Support is done for the purpose/s of providing support to the educational process with specific responsibilities for providing a wide variety of complex and confidential administrative assistance support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and ensuring smooth and efficient operation of the District's business operations in a customer centered, policy guided manner.

This job reports to the Director of Nutritional Services

This position is a 260-day, 7.5 hr./day, full-time, benefits-eligible position.

The starting salary range for this position is $43,727 - $69,323. Salary will be commensurate with full-time, parallel years of experience.

Essential Functions:

• Assists parents and patrons (e.g., liaisons for parents, schools, and staff, ) for the purpose of providing information and developing support.
• Assists in coordination of a wide variety of projects, functions, and/or program components for the purpose of providing office management for District Food Services Department.
• Collects and organizes departmental receipts and invoices. Verifies invoices match orders and deliveries.
• Places orders with multiple vendors and ensures availability/delivery of all items to and from Nutritional Services warehouse. Collaborates with vendors on items that need to be substituted for the purpose of meeting guidelines and stock requirements.
• Conducts consistent audits of warehouse inventory and applies appropriate credits for returned or short ordered items.
• Coordinates in-district food delivery process.
• Assists in ensuring all Nutrition Services vendors are paid in a timely manner.
• Assists with information collection and preparation of year-end financial reports.
• Prepares memo billing for the purpose of ensuring that orders are charged to the appropriate district location.
• Assists in processing free and reduced applications, direct certification and maintain meal accounts for the purpose of ensuring compliance with legal requirements and professional
• Prepares a wide variety of processes, documents, reports, of a confidential and non-confidential nature (e.g. school nutrition agreements, revenue expenditure reports and other financial reports, safety inspections, student records for state and federal reporting and legal proceedings, ) for the purpose of documenting activities, providing written reference, and conveying information.
• Researches a variety of topics (e.g., current practices, policies, DESE manuals and standards, assessment information) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications:

Skills, Knowledge, and Abilities

Skills are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications; preparing and maintaining accurate records; planning and managing projects; analyzing data; classifying data and/or information; conducting meetings; customer service; and screening telephone calls.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; concepts of grammar and punctuation; office methods and practices; District Special Services; codes/laws/rules/regulations/policies; and office practices.

Ability is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job- related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with frequent interruptions; accuracy and attention to detail; analyzing issues and determining appropriate course of action; dealing with frequent interruptions; diffusing argumentative behavior; displaying tact and courtesy; multi-tasking; organizing tasks; and working with detailed information/data.

Responsibility:

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

The noise level in the work environment is usually quiet to moderate. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position and additional duties may be assigned.

Experience: 3 + years Accounting or Bookkeeping background preferred.

Education: High School Diploma or equivalent required. B.S. Degree in related field preferred but not required.

Equivalency:

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to the Blue Springs School District. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Equal Opportunity Employer

Required Testing - None

Certificates and Licenses - JACO Food Handlers Permit

Continuing Education/Training - None

Clearances - Criminal Background Check, Family Care Safety Registry

FLSA Status - Non-Exempt

Salary Grade - 05

07/01/2026